Executive Assistant to Director

Role: Executive Assistant to Director

We are seeking an experienced, proactive Executive Assistant to provide high-touch administrative and operational support to a Director-level leader. This on-site role requires impeccable organisational skills, discretion, and the ability to manage complex calendars, stakeholder coordination, and critical administrative workflows across a busy technology organisation.

Role & Responsibilities

• Manage the Director’s calendar: prioritise meetings, coordinate cross-functional scheduling, and minimise conflicts to maximise leader productivity.
• Coordinate domestic and international travel logistics, visas, itineraries and on-the-ground arrangements; handle secure travel documentation.
• Prepare and edit presentations, briefings and meeting packs; synthesise information into concise one-pagers and action-oriented agendas.
• Own expense administration and reconciliation: prepare expense reports, follow up with finance and ensure timely approvals.
• Act as primary liaison with internal stakeholders and external partners—screen requests, route communications, and ensure timely follow-ups.
• Handle confidential correspondence and sensitive documentation with the highest level of discretion; implement filing and record-keeping best practices.

Skills & Qualifications

Must-Have

• 3+ years supporting senior leaders (Director/C-suite) in a fast-paced corporate or technology environment
• Proven mastery of Microsoft Outlook and calendar management for senior executives
• Strong proficiency in Microsoft Excel and PowerPoint for reporting and presentation preparation
• Experience managing complex travel arrangements and expense management processes
• High level of confidentiality, professional discretion and stakeholder management
• Excellent written and verbal English; ability to draft polished emails, briefs and agendas

Preferred

• Familiarity with Concur or other expense/reporting tools
• Experience with Microsoft Teams / Zoom and electronic signature tools (DocuSign)
• Prior experience supporting leaders in a technology or AI-focused organisation

Benefits & Culture Highlights

• On-site role with direct exposure to senior leadership and cross-functional teams—great for career growth and visibility.
• Collaborative, fast-paced tech environment with opportunities to own projects and streamline executive operations.
• Competitive compensation and structured performance reviews tied to impact and operational excellence.

Skills: google workspace,expense management,microsoft outlook,microsoft powerpoint,travel coordination,microsoft excel