Contract Administrator (Temporary - 3 months)

Temporary (approx 3 months)

Job Description

This virtual role is primarily responsible for the administration of supplier contract relationships by preparing, examining, and managing activities to ensure that contract and procurement standards are maintained throughout the portfolio to JLL and/or client as required. This role is also responsible for the review, audit and reporting of a Certificate of Insurance (COI’s) on assigned accounts. This will be a fast paced high volume contract position.

Responsibilities

• Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process
• Responsible for data integrity of contract database - oversee maintenance and enhancement of central contract database. This account utilizes Jagger (Bravo), Aravo as well as Blaze and Smartsheet for supplier and contract management.
• Administer and maintain contract files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.
• Responsible for communication, coordination and implementation of local and regional initiatives and contract negotiations to suppliers and operations team.
• Manage supplier through the onboarding process: Contracts, Amendments, Task Orders, COI’s, Blaze Address Book, Corrigo as applicable and any other tools as identified.
• Manage transition plans for local and regional contracts, communicating any contract changes.
• Establish work priorities, assign deliverables and resolve issues with Operations and Project teams, temporary help and/or project-specific dedicated personnel to assure client satisfaction, customer satisfaction
• Ensure compliance by auditing sourcing and contracting policies and procedures.
• Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes are formally reviewed and approved by legal/risk management.
• Develop, recommend and coordinate the implementation of new procedures for the assigned function.
• Track all correspondence and authorizations by maintaining detailed and accurate files.

Internal JLLRelationships

• Participate with JLL Client Operations and Sourcing teams to drive immediate and sustained benefits to the client
• Provide management, detailed instructions and continuous follow-up to support the Operations of the Account
• Establish favorable relationships with JLL Corporate Legal and Risk Management
• Work in cooperation with JLL Finance and the Operations team to ensure that financial transactions are processed in an orderly and timely fashion

Client and Supplier Relationships

• Develop and maintain a strong understanding of the MSA, Client’s business, Client Procurement Policy
• In collaboration with the Operations team, manage transition plans for new suppliers
• Be extremely proactive and responsive. Manage internal and external customer expectations
• Conduct local and regional performance review meetings when requested. Manage supplier scorecards, contract compliance and service obligations
• Establish work priorities, assign deliverables and resolve issues to Client’s and Account team’s satisfaction.

Data Management

• Responsible for data integrity of any technical tools assigned (Jagger, Blaze, Aravo,Smartsheet etc)
• Manage large volumes of data and data analysis

Compliance and Contracts

• Ensure all contractual terms and conditions comply with MSA and any proposed changes are formally reviewed Account Manager and approved by legal/risk management
• Coordinate with the Sourcing Manager, Account Manager, Legal and Risk Management groups to maintain consistency in form, nature, scope, and execution of contracts within guidelines and appropriate business practices
• Administer and maintain contract files to ensure compliance with Jones Lang LaSalle and client sourcing requirements (and where applicable, the administration of supplier files, certificates of insurance, amendments, letters and other contractual documents).
• Provide back up support to daily contract management (trackers, creation and execution)