Accounting Associate

ACCOUNTING ASSOCIATE

Reports to: Billing Manager Department: Accounting

FLSA Status: Full-time/Non-exempt

Position Summary:

Under the direction of the Billing Manager, the Accounting Associate is responsible for billing customers in a timely manner. Utilizing accounting software, this position processes accounts payables and receivables in a high-volume, customer-oriented environment.

Responsibilities and Duties:

• Invoice customers based on correct pricing, taxes, freight, and other applicable charges as quoted to customer or specified customer’s contract.
• Ensure purchase orders and sales orders are correct in accounting system for applicable customers.
• Enter vendor invoices into accounting system for payment.
• Handle discrepancies of any vendor and customer invoices.
• Provide daily pricing and price confirmations for assigned accounts.
• Update pricing template with daily or monthly changes to products, taxes, freight and surcharges.
• Provide customers with monthly usage reports and/or statements.
• Assist with monthly motor fuel tax reports.
• Ensure compliance of standard accounting practices.
• Retrieve aging report from vendors to ensure HPC has received all invoices.
• Print remittance documents for all applicable customers for payment.
• Maintain daily logs of orders placed and delivered.
• Assist with collections and audits.
• Work collaboratively with other departments to assist with accounting questions or requested reports.
• Required to perform other duties as requested or assigned.

Education and Experience

• Minimum associate degree or relevant certification in accounting or related field.
• Minimum 3 years’ experience in high volume billing/payable role.
• 3-5 years’ experience in customer billing.

Knowledge, Skills, And Abilities

• Must be customer service oriented.
• Working knowledge of accounting software such as SAGE/DM2/PDI, as well as MS Office (Word, Excel, and Outlook). Specific Excel proficiency utilizing Macros, VLOOKUP’s, SQL, CSV/delimited files desired.
• Must have excellent verbal and written communication skills.
• Familiarity with basic accounting procedures
• Hands-on experience with spreadsheets and financial reports
• Must be detail oriented with aptitude for numbers
• Ability to take initiative on assignments as necessary.

Hightowers Petroleum Co. is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

This position description is not to be construed as an exhaustive statement of accountabilities, duties, responsibilities of requirements. Any individual may be required to perform any other job-related activities or functions requested by his/her manager, subject to reasonable accommodation. Hightowers Petroleum Co. reserves the right to modify this job description to reflect changes in essential job duties made necessary by changing organizational needs, subject to reasonable accommodation.