Project Coordinator

CSP is partnering with a full-service commercial office furniture and workplace design firm seeking a detail-oriented Project Coordinator to support Account Executives, Project Managers, and Accounting in executing the sales order fulfillment process. This role manages order processing, tracking, scheduling, and billing while serving as a key communication link between internal teams, manufacturers, and clients.

Key Responsibilities

• Process, track, bill, and close project orders accurately
• Prepare and submit new customer and vendor forms for approval
• Assist with client proposals (as applicable)
• Prepare and manage manufacturer orders; review acknowledgements
• Track order status, resolve issues, and coordinate shipping/delivery
• Maintain order tracking systems and run daily status reports
• Communicate order updates with clients and internal teams
• Coordinate deliveries/installations with warehouse and clients
• Track receiving and complete delivery documentation
• Resolve punch items and support project closeout
• Assist Accounting with invoice status and project holds
• Archive project files per company standards

Qualifications

• Strong communication, organization, and follow-up skills
• Ability to multitask and meet tight deadlines with attention to detail
• Proficient in Microsoft Office
• Experience with order entry systems and database management
• Knowledge of Project Matrix or similar software a plus
• Associate degree in Business or related field preferred (HS diploma required)
• Furniture industry experience a plus