Project Coordinator
Indexed description
CSP is partnering with a full-service commercial office furniture and workplace design firm seeking a detail-oriented Project Coordinator to support Account Executives, Project Managers, and Accounting in executing the sales order fulfillment process. This role manages order processing, tracking, scheduling, and billing while serving as a key communication link between internal teams, manufacturers, and clients.
Key Responsibilities
- Process, track, bill, and close project orders accurately
- Prepare and submit new customer and vendor forms for approval
- Assist with client proposals (as applicable)
- Prepare and manage manufacturer orders; review acknowledgements
- Track order status, resolve issues, and coordinate shipping/delivery
- Maintain order tracking systems and run daily status reports
- Communicate order updates with clients and internal teams
- Coordinate deliveries/installations with warehouse and clients
- Track receiving and complete delivery documentation
- Resolve punch items and support project closeout
- Assist Accounting with invoice status and project holds
- Archive project files per company standards
Qualifications
- Strong communication, organization, and follow-up skills
- Ability to multitask and meet tight deadlines with attention to detail
- Proficient in Microsoft Office
- Experience with order entry systems and database management
- Knowledge of Project Matrix or similar software a plus
- Associate degree in Business or related field preferred (HS diploma required)
- Furniture industry experience a plus
Create a free Caio profile to unlock the full index and keep your job-search signal for future recommendations.
Unlock free search