MARKETING ADMINISTRATIVE ASST

Description

Position Title: Marketing Administrative Assistant

Reports To: Director of Marketing

Supervises: N/A

Summary

Assist the Director of Marketing with administrative duties and special projects, ensuring compliance with company, tribal, and regulatory guidelines. Other duties as assigned for the success of the organization

• Maintain confidentiality in all matters related to the Director, department, and enterprise
• Obtain and maintain a gaming
• Manage the Director’s calendar and schedule
• Screen incoming calls and correspondence, responding independently when
• Prepare and monitor compliance with administrative procedures and
• Arrange programs, events, and conferences, including facilities, catering, and budget management for departmental event and meetings.
• Prepare records for meetings, such as agendas, notices, minutes, and
• Act as custodian of documents and
• Compose and prepare confidential correspondence, reports, and other
• Create and maintain database and spreadsheet (Giving committee associated costs)
• Arrange travel plans and itineraries, and compile documents for travel-related
• Adhere to all regulatory, departmental, and casino policies and
• Perform other duties as assigned by
• Complete point adjustments, prize voucher voids, and gift voucher voids in the player tracking systems.
• Maintain Team Member files with PTO requests and Director/Manager
• Input monthly team member schedules for each Marketing department and distribute to the
• Provide documents for gift giving and donation applications, and notify requesters of
• Maintain monthly logs of approval and denials for
• Open and distribute mail for the Marketing
• Maintain central
• Take and transcribe minutes from weekly Marketing Within two hours of the meeting end and distribute minutes to team members.
• Update and maintain the Policies & Procedures
• Serve as the contact person for drop-ins at the Front Desk and

• Organizes the Team Member shout-out board and attends team member of the month
• Other duties or tasks as assigned for the success of the
• Education and Experience:
• High school diploma or GED required, or three years of job-related
• Must be 21 or
• Must be able to obtain a Gaming
• Proficient in Windows, MS Word, Excel; experience with Casino Systems is a
• Use and understanding of AI tools is a
• Good phone
• Preferably fluent in both Spanish and
• Proven project management skills and strong verbal and written communication
• Attends and completes any company sponsored educational platforms or
• Ability to obtain and maintain a gaming
• Mescalero Apache Tribal
• Bicultural experience
• Physical Demands:
• Frequently required to walk and
• Occasionally required to stoop, kneel, crouch, crawl, talk, or
• May occasionally lift and/or move up to 50
• Work Environment:
• Loud noise
• Exposure to second-hand