Manager, Facilities

Schedule: Monday-Friday 0800-1700 with weekends, holidays, on-call and other shifts as needed

Location: Woodward

Salary

Job Summary

The Facilities Manager owns the systems, strategies, and operational standards that ensure facilities reliably support people, safety, and business performance. This role translates facility conditions and risks into clear impacts on people, cost, safety, and organizational growth, enabling informed decision-making and long-term planning. Operating with a 12–36-month horizon, the Facilities Manager anticipates infrastructure needs, develops sustainable strategies, and drives continuous improvement across building operations, maintenance, and workplace environments. Success in this role comes from leading through influence and trust, partnering across teams to align facility priorities with business goals while fostering a culture of accountability, safety, and operational excellence. The Facilities Manager ensures that systems, vendors, and processes are optimized to deliver reliable operations today while positioning the organization for future scale and resilience. This role is not a hands-on technical position. Success is measured by predictability, foresight, team capability, and the ability to bring leadership well- considered options rather than reactive fixes.

Strategic Accountability

• Develops multi-year facilities and capital plans aligned with organizational growth, service strategy, and long-term operational needs.
• Anticipates risks related to capacity, compliance, aging infrastructure, workforce impact, and operational continuity.
• Partners with executive leadership to align facilities strategy with people, financial, and operational priorities across the organization.
• Presents clear options, tradeoffs, cost implications, and timing recommendations for major facilities decisions, enabling informed, strategic decision-making.
• Build succession, capability, and bench strength across the team through coaching, development, and intentional talent planning.
• Establishes clear standards, operating rhythms, and accountability structures that drive consistent, predictable performance across all locations.
• Ensures systems, processes, and vendors operate within a defined governance model, reinforcing safety, reliability, and operational excellence.
• Models proactive, solution-oriented communication, bringing leadership 2–3 options with a recommendation

Essential Functions

These responsibilities are fulfilled through leadership, systems, delegation, and vendor management rather than direct execution

• Establishes and leads facilities maintenance strategies and systems that ensure long-term reliability, safety, and regulatory compliance
• Ensure systems, controls, and oversight are in place to maintain safe, compliant biomedical and laboratory operations.
• Ensure environmental services practices support a clean, safe and professional setting across all locations.
• Lead and develop facilities, leaders and supervisors, building a capable, accountable team that operates without reliance on individuals’ heroics.
• Implement a proactive approach to facility evaluations, identifying operational needs and planning improvements that support long-term organizational requirements.
• Develops space utilization planning, working with internal stakeholders to ensure space is allocated effectively and supports departmental and organizational goals.
• Assess facility suitability for occupancy evaluating environmental and functional factors to support efficient and face operations
• Lead review and negotiation of facility leases, ensuring agreements meet operational needs and organizational priorities.
• Develop and support department staff
• Setting expectations and managing daily work objectives
• Creating and maintaining training standards
• Ensuring complete and accurate performance documentation
• Hiring, coaching, and evaluating team members.
• Budget planning and financial stewardship for the department, including capital needs, personnel resources, and quarterly performance review.
• Ensure compliant biohazardous waste management practices, maintaining alignment with all applicable laws and regulations.
• Provide oversight of facility security and access systems, ensuring safety, proper controls and operational readiness.
• Advance quality and service improvement initiatives, assessing customer feedback, operational results, and performance trends to enhance facilities operations
• Effectively communicates complex facilities consideration to non-technical leaders, enabling informed decision-making.
• Serves as a collaborative partner with HR, Finance, Safety, IT, Lab Operations, and Supply chain, translating facility risk needs, and plans into clear, nontechnical language.
• Proactively identifies issues and brings forward practical solutions with well reasoned recommendations.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

MINIMUM EDUCATION

• Bachelor’s degree in engineering or related field of study or equivalent combination of education and experience. MINIMUM EXPERIENCE:
• Six (6) years’ facilities management experience.

Preferences

• Journeyman Certification
• Experience supporting a multi-location organization, bio-medical equipment or related equipment repair experience, hazardous waste management experience.

Immunization Requirements

Prove immunity to Hepatitis B or be immunized or sign a waiver refusing hepatitis immunization. Provide documentation of a PPD test conducted not more than 90 days prior to date of hire or have a PPD test conducted.

General Requirements

• Executive- level communicator who can translate complex facility systems, risks, and strategies into clear, concise, and actionable language for senior leadership.
• People first leader who fosters trust, accountability, and positive team culture while developing and supporting high performing teams.
• Build strong partnerships across HR, Finance, Safety, IT lab operations, and supply chain to align facilities strategy with business needs.
• Knowledge of all federal, state, and local codes and ordinances pertinent to facilities planning, design, construction, and maintenance.
• Experience managing managers and leading multi-level teams
• Maintains a positive, pragmatic mindset and brings clarity and structure to ambiguous operational challenges.
• Knowledge of test equipment is used in maintenance and troubleshooting.
• Ability to read and interpret schematics, drawings, and blueprints.
• Proficient knowledge of Microsoft Office, Security and Access system software and Facility Management software.
• Solution- oriented problem solver who approaches challenges with clear recommendations.
• Ability to handle hazardous materials and wastes in accordance with safety procedures and regulations. Specific training requirements are documented in TriCore’s Waste Management Plan, Saf-011.
• Knowledge of HAZMAT storage and handling requirements, including safe containment, Labeling, segregation, and compliance with applicable regulatory standards
• Understanding of ADA requirements for building access, ensuring facilities support compliance, accessible pathways, entrances and accommodations.