Head of Executive Office

Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level.

Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery.

Key Objectives

• Transform the existing Executive Office into a Group-wide PMO function
• Introduce structured project governance, prioritisation, and tracking frameworks
• Drive execution discipline across all strategic initiatives
• Enable leadership with real-time visibility and decision-making tools
• Standardise reporting from descriptive (past-focused) → predictive and performance-driven.

Key Responsibilities

1. PMO Transformation & Setup

• Design and implement a Group PMO framework (methodology, governance, cadence)
• Define project lifecycle standards (initiation → delivery → evaluation)
• Establish prioritisation models aligned with business strategy
• Replace fragmented tracking with centralised project visibility systems

2. Strategic Execution Management

• Partner with C-level leadership to translate strategy into actionable programmes
• Oversee execution of cross-functional and high-impact initiatives
• Identify bottlenecks, risks, and dependencies early—and resolve them
• Ensure accountability across business units

3. Reporting & Decision Intelligence

• Replace static reporting with dynamic dashboards and KPIs
• Introduce weekly/monthly executive reporting frameworks focused on outcomes
• Deliver clear insights on:
• Project performance
• Resource allocation
• Strategic progress vs targets

4. Operating Rhythm & Governance

• Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning)
• Implement structured agendas tied to decision-making and execution tracking
• Ensure meetings drive outcomes—not just updates

5. Tools, Systems & Process Optimisation

• Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent)
• Streamline workflows and eliminate manual / low-value coordination work
• Digitise and automate reporting wherever possible

6. Cultural Transformation

• Shift organisation from reactive coordination → proactive execution mindset
• Embed project management discipline across teams
• Coach senior stakeholders on best practices in delivery and accountability

7. Candidate Profile

Experience

• 8–15+ years in:
• Project / Programme Management
• PMO leadership
• Strategy & Operations roles (consulting background is a strong plus)
• Proven experience building or transforming a PMO at scale
• Experience in fast-paced, high-touch client environments (luxury, fintech, consulting, or similar preferred)

Skills & Competencies

• Strong strategic thinking combined with hands-on execution
• Ability to influence senior stakeholders and C-level executives
• Excellent structuring and prioritisation capabilities
• Data-driven mindset with strong analytical skills
• Exceptional communication and clarity in reporting

Profile Traits

• Not administrative — operator and builder
• Structured, disciplined, and outcome-oriented
• High ownership mentality
• Comfortable with ambiguity and transformation environments
• Naturally brings order, clarity, and momentum