Procurement Executive

JLL Workplace Management (WPM)

What this job involves:

Keeping an eye on sourcing activities

Easing the path for the country team’s procurement activities will be your main concern. You’ll assist in drafting requirements for bidding and conduct various sourcing references―including requests for information, proposals and quotations. You’ll also draw up contracts and find opportunities to drive costs down. You’ll also be expected to always be ready in the face of any pricing issues that may arise. On top of these, you’ll lend support to our solutions department team, so part of your strategic plan should be to get the best pricing that’s in line with their tenders.

Are you adept in monitoring and generating reports, and a technology platform user? In this role, you’ll handle the development, implementation and maintenance of vendor, Rfx & purchase order templates and benchmark reports. You’ll also carry out scheduled audits to ensure that both contract and insurance requirements are met. To excel in this role, you’ll also take part in growing the business by actively participating in tender/pricing activities.

Finding the right partners and keeping them

You should have an eye for prequalifying, monitoring and controlling vendors who can deliver on time and live up to our quality standards―at the right price. A strong relationship based on trust pays off with great dividends, that’s why building lasting relationships with the right vendors and suppliers should be second nature to you. You’ll also spend a lot of time keeping track of their performance to make sure that we partner with only the best ones.

You will develop and look after vendor management programmes, ensuring seamless negotiation processes and promoting effective project coordination. You’ll also see to it that transition and information updates are well in place.

Supporting Business Operations

Being a vital resource of the team in delivering client expectations you will take part in drafting requirements for bidding and conduct RFx and setup supplies profile as well as track Operations savings for the operations related to vendor & supplies. You will also be involved in procurement transition by project managing and providing updates on procurement and vendors space, leading external communication & coordination and ensuring smooth transfer of information to business unit.

Engaging with Stakeholder and the business

This role gives high visibility and opportunity to engage with the different stakeholders within and outside of our organization. Building the rapport and communicating channels is key to the business. You should look continuously engaging or creating new relationships as you journey along. Communication is vital to ensure that everyone is up to speed and updated with the progress of any given project.

TASK ORIENTED responsibilities:

• VENDOR MANAGEMENT:
• Vendor management and approval
• Preparing vendor evaluation
• Preparing vendor’s KPI and as needed, draw down from client MSA.
• To register, check Insurance program for vendors
• PROCUREMENT TASKS:
• Support account/site teams in sourcing, review contract, vendor management, vendor set up and cost savings
• Support preparing and reviewing contracts as required by Managers
• Lead and/or support procurement Transition projects
• Lead and/or support Solutions Development team for vendor pricing activities
• Be the Procurement advisor to the internal stakeholder (account/site teams and business) and as and when required, for the clients and vendors.
• Be responsible for savings deliverables.
• Manage Vendor Insurance Program: insurance payment tracking, follow and renew contract insurance
• Manage Vendor Insights Program
• Provide the required Procurement and Vendor induction trainings to account/site teams.
• In charge of the Procurement Limitation of Authority document
• Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources.

A need to support any ad-hoc tasks as assigned by Superior, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirements.

Requirements:

• Minimum of 3 years in strategic sourcing experience for facilities services
• Ability to lead all RFP-related activities and negotiate
• Good knowledge of facilities categories
• Excellent interpersonal and communication skills (compulsory language: English)
• Excellent Computer proficiency in MS Office and other platforms