Admin Manager

Reporting to: General Manager

Role Overview

We are seeking an experienced and highly organised Admin Manager to take ownership of key administrative and operational functions across multiple sites. This is a dynamic role requiring strong leadership, financial awareness, and a proactive approach to compliance and process management.

Key Responsibilities

• Lead and manage the Accommodation team, overseeing approximately 2,000 bookings per month, ensuring accuracy, efficiency, and excellent service delivery
• Manage mess accountants, supporting over 1,200 members and ensuring robust financial administration
• Drive the effective management of aged debt, ensuring timely resolution and improved cash flow
• Conduct and oversee site Profit Protection audits, maintaining compliance and identifying improvement opportunities
• Oversee site vehicle fleet management (4 vehicles across 3 sites), ensuring operational readiness and compliance
• Support outlet managers in maintaining OurTime compliance and adhering to company standards
• Manage the site hiring hub, ensuring full compliance and smooth onboarding processes
• Take ownership of Crown account management, ensuring accuracy and accountability
• Oversee spreadover control and management, maintaining efficiency and financial compliance
• Provide HR administrative support to the General Manager and outlet managers
• Maintain accurate and up-to-date personnel file (P File) management

• Proven experience in an administrative or operations management role
• Strong leadership and team management skills
• Excellent organisational and multitasking abilities
• Confident working with financial data, including debt management and audits
• Strong attention to detail and commitment to compliance
• Ability to collaborate effectively with multiple stakeholders across sites

• Competitive salary and benefits package
• Opportunity to work across diverse and fast-paced environments
• Career development and progression opportunities
• Supportive and collaborative team culture