Executive Assistant to Director

Job Summary

The Executive Assistant to the Director provides high-level administrative and strategic support, ensuring smooth day-to-day operations and effective time management for the Director. This role requires discretion, strong organizational skills, and the ability to handle confidential information.

Key Responsibilities

• Administrative Support

Manage the Director’s calendar, appointments, and meetings

Organize travel arrangements (flights, accommodation, itineraries)

Prepare reports, presentations, and correspondence

• Communication Management

Act as the primary point of contact between the Director and internal/external stakeholders

Screen calls, emails, and messages, prioritizing as needed

Draft and respond to communications on behalf of the Director

• Meeting Coordination

Schedule and coordinate meetings, conferences, and events

Prepare agendas, minutes, and follow-up action items

Track progress on key decisions and initiatives

• Project & Task Management

Assist in managing special projects and deadlines

Follow up with departments to ensure timely execution

Maintain records, files, and documentation

• Confidentiality & Discretion

Handle sensitive information with a high level of confidentiality

Support the Director in strategic and personal matters when required

Skills: communication,management,confidentiality,conferences,documentation,administrative,coordinate meetings