Executive Assistant to Managing Directors

A Global Infrastructure Investment Firm (office is currently headquartered/based in Boca Raton, FL – moving to Delray in January 2027) is seeking a new Full-Time/Permanent Executive Assistant to support to two Managing Directors. Candidates must have a minimum of 4-10+ years of applicable high-level administrative experience working within the financial services/tech industry (strongly preferred/required – must be out of a corporate industry) and a Bachelor’s degree is required. They also must live within 30 miles of their office due to traffic on 95 concerns. Ideal candidates should be incredibly polished and professional, extremely detail-oriented and organized, proactive, smart, eager, and accustomed to working in a dynamic, fast-paced environment. This is an amazing company and a great role for a candidate who is local to the area or a NYC to FL transplant!

• Salary depends on experience (120-140k base) plus discretionary bonus eligibility. Comprehensive benefits (medical HSA plan), 401k match, 3 weeks’ vacation, gym passes ($150 full reimbursement), phone reimbursement, etc.
• Hours are 9am-5pm, with flexibility as needed. 5 days in office.

Responsibilities:

• Provide high-level executive administrative support to two Managing Directors.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Prepare, process, and submit expense reports.
• Draft, type, and edit emails and correspondence.
• Assist with ad hoc projects as needed.

Required Qualifications:

• Minimum 4-10+ years of applicable high-level administrative experience working in the financial services/tech industry (strongly preferred/required – must be out of a corporate industry).
• Bachelor’s degree is required.
• Extremely polished and professional.
• Smart, eager, and proactive.
• Reliable – “locked in.”
• Detail-oriented and organized.
• Excellent interpersonal and communication skills (both verbal and written).
• Accustomed to working in a dynamic, fast-paced environment.
• Strong MS Office Suite skills.

If you meet the required qualifications and are interested in this role, please apply today.

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