Administrative Assistant

Department: District Staff

Location: Detroit Academy of Arts and Sciences

Compensation: $40,000 / year

Description

Position Title: Administrative Assistant
Funding Source: General Fund
Reports to: This position reports to and is evaluated by the School Principal

Qualifications:

• Associate's Degree or 3 years work related experience
• Demonstrated ability to plan and execute effectively
• Strong project management and communication skills
• Strong technology and organizational skills

Position Description: The Administrative Assistant will perform a variety of clerical and secretarial duties to organize, coordinate and schedule school office activities. These activities include assisting the Principals in routine administrative tasks for grades Kindergarten - 8th grade.

Key Responsibilities

• Exhibit the highest level of customer service with students, parents, staff and other guests
• Be knowledgeable and able to effectively communicate school policies, procedures, actions, activities and schedules when necessary
• Respond appropriately and professionally to questions or complaints from parents, staff vendors and District Administration
• Maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
• Serve as secretary to the Principal by composing routine correspondence independently
• Perform complex and advanced-level clerical accounting duties in support of assigned schools programs and services
• Print and distribute progress reports and report cards to students
• Make approved changes to student schedules, contacts, or other student information
• Print and share daily suspension reports as needed
• Ensure teachers have taken accurate daily attendance
• Coordinate designated events and assist with special events
• Manage the detention calendar
• Place orders for staff; track delivery; submit purchase orders, invoices and reimbursement requests to the Finance Department
• Maintain an accurate inventory of office supplies
• Screen enrollment applications, ensuring that all required documents are attached
• Ensure substitute plans are on file for all teachers
• Settle substitutes in the classroom and provide them with an attendance roster and plans
• Collect time-off, Professional Development and other district forms
• Assist in the orientation of new students and staff
• Other duties as designated by the school Principal
• Adhere to the District’s and School’s policies, expectations, and protocols as outlined in the District’s Policies and procedures Manual and School's Policies and Procedures Manual

Skills, Knowledge and Expertise

• Maintain his/her drive for results by demonstrating persistence, directness, and the ability to monitor and plan ahead
• Strong attention to detail
• Strong analytical, critical thinking and problem solving skills
• Ability to build strong interpersonal relationships and work effectively in a collaborative environment
• Desire to continuously learn and increase effectiveness as a professional
• Excellent computer skills, including Microsoft Word, Powerpoint, Excel and the Google Suite
• Strong project and time management skills
• Ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
• Exhibit excellent organizational, verbal, and written communication skills

Physical Requirements: Light Work: Exerting up to 50 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects; Frequent standing, stooping, bending,
pushing and pulling.

Terms of Employment: Salary benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by
the District.

Evaluation: Performance of this job will be evaluated by the School Principal in accordance with provisions of the Board’s policy on evaluation of personnel.