Assistant Director of Finance and Accounting

A Day on the Job Summary:

The Assistant Director of Finance & Accounting oversees key accounting operations and ensures the organization’s financial health. This includes preparing and reviewing financial reports, reconciling accounts, and supporting budgeting activities. The Assistant Director of Finance and Accounting works closely with the Director of Finance and Accounting to provide updates on financial performance and assist with audits and regulatory reporting. The Assistant Director of Finance and Accounting also leads and supports the Accounting Team by managing staff work and fostering a positive, productive work environment.

Essential Job Duties

• Prepare and analyze financial reports summarizing organizational performance, including income, expenses, and earnings based on past, current, and projected operations.
• Assist in the development and review of budgets, including preparation of supporting documentation and justifications.
• Provide the Director of Finance and Accounting with timely and accurate updates on financial status and program performance.
• Prepare trial balances, journal entries, and bank reconciliations.
• Ensure timely and accurate preparation of reports required by regulatory agencies.
• Support annual independent audits by preparing schedules and responding to auditor requests.
• Supervise Accounts Payable and Accounts Receivable functions, including hiring, training, assigning work, evaluating performance, and addressing employee concerns.
• Recommend improvements to existing policies, procedures, and financial processes.
• Serve as a notary for members as needed.
• Review and ensure accuracy of accounting staff work.
• Foster a positive and professional work environment through effective communication and collaboration.
• Assume financial management responsibilities in the absence of the Director of Finance and Accounting.
• Provide oversight of IT-related functions as assigned, including coordinating with external IT vendors, supporting staff with technical issues, and managing system updates.
• Assist with human resource functions, as directed, including supporting onboarding activities and payroll functions.
• Review payroll processing and ensure compliance with applicable tax reporting requirements.
• Perform additional duties as assigned.

Minimum Skills & Qualifications:

Skills

• Leadership – Inspires and motivates others, sets direction, and aligns actions with organizational values
• People Management – Defines roles, sets expectations, delegates effectively, and develops staff through feedback and coaching
• Results Driven – Sets and achieves challenging goals, overcomes obstacles, and drives team performance
• Decision Making – Analyzes issues, gathers input, and makes timely, sound decisions
• Financial Acumen – Manages budgets, controls costs, and uses resources efficiently
• Member Service – Delivers responsive, professional service and builds strong relationships
• Integrity – Demonstrates honesty, accountability, and respect while maintaining confidentiality
• Teamwork – Collaborates effectively, values input, and supports team success
• Communication – Communicates clearly in writing and verbally; listens and shares information effectively
• Safety and Quality – Maintains a safe work environment and ensures accuracy, quality and continuous improvement

• Bachelor’s Degree in Accounting or Finance
• Minimum two years related experience
• Hospitality industry experience, preferred
• Strong written and verbal communication
• Analytical and problem solving abilities
• Proficiency in Microsoft Office and financial systems
• Experience with accounting, payroll and asset management systems, preferred
• Authorized to work in the United States

• Regularly required to sit
• Occasionally lifting of 10 pounds