Operations Administrator

Job Summary

The Operations Administrator will be responsible for overseeing and coordinating field operations in Japan. This includes managing project implementation on the ground, liaising with local stakeholders, ensuring compliance with organizational policies, as well as taking care of necessary documentation. The ideal candidate has strong organizational and communication skills, fluency in Japanese and English, and a proven track record in field coordination or project management.

Job Responsibilities:

• Assisting in mobilization of the contractors from their point of origin to Japan or to work location assigned.
• In-charge of the newly hired and existing contractors.
• Managing the contractor’s concerns.
• Assisting with contractors’ payroll queries.
• Timesheet monitoring for the total numbers of days input by contractor are correct versus actual start date at work and contractors and clients have properly completed and signed the timesheet.
• Liaising directly with the accounts team if they have any queries regarding the timesheet or expenses claim of the contractors.
• Assisting in the demobilization process of the contractors.
• Serve as primary point of contact to contractors for issues like contracts, payroll and etc.
• Ensures that all services rendered to clients/contractors are being performed in accordance with the contract.
• Assisting the contractors in securing the required documents needed for COE application together with Operations in Singapore.
• Liaising directly with the suppliers. e.g. ordering tools, house rental, car lease, on site medical examinations and etc.
• Work closely with BD Managers and Account Managers on project developments and lead generation
• To perform any other duties, as may be required by the Manager or Company from time to time.
• Assist Business Support Manager with administrative duties, when required

What we expect of you

• Bachelor's degree in administration, HR or similar related field
• Good to have experience in field coordination, HR, or administration
• Fluency in Japanese (native or near native) and English (professional proficiency)
• Strong problem-solving, and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficiency in MS Office and project management tools.

What We Offer

• Excellent corporate culture
• Friendly and supportive team
• Working with multinational and multicultural teams
• Fun working environment
• Career development and opportunity
• Open and transparent communication

At Brunel, we have built a truly sustainable and durable business model: connecting specialists to exciting career opportunities, supporting the development of these careers, and offering fair and equal employment.