Accounts Assistant

About Salesworks

• SalesWorks has been a leading force in face-to-face marketing, customer acquisition and fundraising since 1995.
• Operating across multiple international markets, we partner with global and local brands to deliver high-impact outcomes through strong leadership, operational discipline and efficient financial management.
• The Finance (Hubs) team plays a vital role in supporting the organisation’s operational stability by ensuring accurate financial records, timely payment processing and reliable reporting across multiple markets.

About The Role

• The Accounts Assistant supports the Finance team in ensuring timely and accurate financial processing, particularly in accounts payable operations, reconciliation activities and weekly financial reporting.
• This role is responsible for processing payments, maintaining proper documentation, supporting reconciliations and ensuring that financial transactions comply with internal policies and approval procedures.
• The position requires a detail-oriented and organised individual who can manage financial data accurately while working within strict deadlines.

Core Responsibilities

• A. Accounts Payable:

– Receive and retrieve invoices and payment requests submitted through the designated finance email channels.

– Organise and store invoices and payment requests in the shared financial drive in accordance with documentation procedures.

– Verify that all payment requests are supported with the required documentation and approvals.

– Prepare payments through the designated banking portal in accordance with payment policies.

– Generate payment transfer confirmations and circulate them to relevant stakeholders for verification.

– Liaise with internal stakeholders to obtain confirmation and follow up on payment processing where required.

– Save payment confirmations and supporting documentation in the shared drive for audit and record-keeping purposes.

– Ensure payment authorisations are complete and comply with internal financial control procedures.

• B. Reconciliations:

– Perform weekly reconciliation of cash sales and bank-in records to ensure financial accuracy.

– Monitor and track rejected or failed payments and coordinate necessary follow-up actions.

– Support reconciliation processes to ensure completeness and accuracy of financial records.

• C. Reporting & Documentation:

– Ensure timely completion of weekly financial tasks and maintain accurate data entry within internal systems.

– Prepare and deliver weekly owner profit and loss (P&L) reports and bonds reports within required timelines.

– Maintain organised filing of financial documents to support compliance, audit requirements and internal record keeping.

– Manage and respond to finance-related queries received through the general hubs email account.

• D. Operational & Ad Hoc Support:

– Assist other finance team members during periods of absence or increased workload.

– Support special assignments, departmental initiatives or ad hoc finance tasks as requested by the Accounts Manager or Finance leadership.

What We Are Looking For

• A. Education & Experience:

– Diploma in Accounting, Finance or an equivalent discipline.

– Fresh graduates are encouraged to apply. Prior experience in accounting or finance administration will be considered an advantage.

• B. Skills & Competencies:

– Basic accounting knowledge and understanding of financial processes.

– Intermediate proficiency in Microsoft Excel and general computer literacy.

– Ability to organise financial documents and maintain accurate records.

– Strong attention to detail with the ability to work with numerical data.

– Good communication skills when coordinating with internal stakeholders.

KEY ATTRIBUTES

• Meticulous and highly organised with strong attention to detail.
• Committed to meeting deadlines and maintaining accuracy in financial processing.
• Positive working attitude with the ability to collaborate effectively within a team.
• Self-motivated and capable of working independently when required.
• Willingness to learn and take on new responsibilities within the finance function.

What We Offer

• Opportunity to work in an international organisation operating across multiple markets.
• Exposure to structured financial processes and cross-market finance operations.
• A supportive team environment within the Finance department.
• Career development opportunities within SalesWorks’ growing regional operations.
• Competitive remuneration aligned with experience and responsibilities.