Senior Accounts Executive (PC02)

Scope:

To support the general day to day accounting function, focusing on Vendor management and Payments.

Accountabilities:

1. Vendor management

• Vendor maintenance - to create and update new vendors, verifying vendor details and bank accounts details submitted by PM team.
• Perform 3-way match (supplier’s invoices, delivery orders and Purchase orders) in JDE and process AP invoices accordingly.
• Check all suppliers’ invoices and process payments twice a month and ensure proper supporting documents and prior approval are obtained. Copies of the supporting are saved and sent to the Approvers via email for HSBCnet payments.
• Liaison with PM and leasing teams on all related matters
• Attend to vendors queries on payments and resolve payment discrepancies
• Ensure compliance with company policies and internal controls

2. Operating Bank accounts

• Review bank accounts daily and maintain operating bank account to pay all costs and expenses.
• Prepare monthly bank reconciliations and follow up for any discrepancies.
• Liaise with banks for banking issues.

3. Other Responsibilities

• To provide support for external and internal audit.
• To provide support/cover for any team member’s absence where needed.
• To provide support to any adhoc projects as needed.

Requirements

• Diploma in Accountancy or equivalent, with minimum 3 years of relevant experience.
• Able to perform tasks accurately and efficiently and meet deadlines.
• Excellent analytical and problem-solving skills
• Able to work independently with minimum supervision.