Executive Assistant, Operations and Scheduling - Stakeholder Management

This is a position within Haldren and not with one of its clients. This fully remote role enables consistent client and candidate engagement by maintaining structured processes, clear documentation, and timely stakeholder updates. Key

Responsibilities

Maintain confidential records, contracts, and correspondence in shared systems Support process improvements for scheduling, document control, and executive workflows Coordinate candidate and client interviews with discretion and precision Own inbox triage and stakeholder communication to protect executive focus time Prepare agendas, briefing packs, and follow-up notes with clear action tracking

Requirements

5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment Advanced calendar management and executive-level coordination capability Proficiency with office productivity tools and executive document formatting standards Strong written and verbal communication skills in a professional services environment High attention to detail, with consistent follow-through on deadlines and stakeholder expectations Comfort working with confidential information and applying sound judgement Ability to work effectively in a remote environment with disciplined time management

Benefits

Salary range: 460,000 - 600,000 Remote work arrangement (South Africa) Opportunities for professional growth Flat management structure with direct access to decision-makers. Open communication environment. Full medical coverage. to learn more about Haldren, please see: Haldren​ Premier Recruitment Agency ​ Originally posted on Himalayas