Hampton Campus Receptionist

Position : Hampton Campus Receptionist

Reporting Line : Reports to Chief Advancement Officer

School Summary

All Saints Academy was founded in 1966 as St. Paul's Episcopal Parish School under Father Gilbertson and Father Sturrup of Saint Paul's Episcopal Church. The school did not adopt its current name until 1993, when the middle and upper school portions of the facility were added, extending the grades serviced to grade twelve.

Mission

Inspiring independent thinkers, principled leaders, and humble learners.

Vision

All Saints Academy exemplifies Judeo-Christian values within an Episcopal tradition. We welcome students of all racial, cultural, and religious backgrounds striving to maximize each student's unique potential by instilling a sense of worth that comes with purpose, direction, commitment, and success.

Position Summary

All Saints Academy’s Hampton Campus Receptionist is friendly and outgoing with excellent communication skills and an attitude of servant leadership. The qualified candidate will be discreet, have experience in providing superior customer service to students, parents, employees, and other visitors to the Hampton Campus.

Essential Duties And Responsibilities

Main Office Support:

• Greet and welcome visitors by issuing a visitor badge. Notify personnel of visitor arrival.
• Answer, screen, and forward incoming calls.
• Presents in a professional manner and appearance, abides by the Employee Handbook at all times.
• Assist parents/visitors with various questions/concerns in-person, by phone, and/or email.
• Manages the reservations for the BLC Conference room Google calendar
• Manages school mailings; assists with shipping and receiving packages including work orders for on campus package distribution.
• Maintains organization and tidiness of BLC Lobby
• Supports faculty and staff by providing information and/or communication to students and parents
• Supports the school clinic and nurse, when needed.
• Orders office and teacher supplies by following the purchase order request guidelines set by the business office. Supplies must be stocked at all times.
• Assist with duties related to new school year activities over the Summer.

Student Attendance

• Works closely with the Dean of Students and Middle School/Upper School Division Heads in regards to absences, unexcused tardies, and any/all aspects of student attendance.
• Records accurate and timely student attendance which includes proper coding entered into the Blackbaud System. Records student attendance changes that occur throughout the day. Entries include, but are not limited to, detailed times and comments along with proper filing and entries by following FCIS guidelines.
• Coordinates with parents and teachers in the process of locating students
• Generates student attendance reports, as requested.
• Follows the ASA Records Retention Policies in regards to student attendance.
• Acts as liaison between students, parents, faculty, and administration by locating resources to
• Ensures effective communication between school administrators, parents, students, and community members
• Maintenance requests for various areas/departments

Qualification Requirements

• Proven confidentiality
• Proficient in, but not limited to Google Calendar and Google documents, Microsoft Office including Excel, Power Point, Word and Mac operating systems
• Hands-on experience with office equipment such as copier, fax machine, printers, etc.
• Familiarity and experience with Blackbaud including input of data and report generation, preferred
• 1–3 years of receptionist, administrative assistant, front desk, or customer service experience preferred
• Experience in a school, nonprofit, healthcare, or professional office setting preferred
• Experience multi tasking that handles phone systems, greeting visitors and managing the desk at the same time
• Experience with managing a calendar, data entry, and office organization

Other Duties

• Helps departments during Summer months with various tasks including mailings, distribution of items for new and returning families, etc.
• The Hampton Campus Receptionist will actively participate in relevant school activities and events to promote the mission of the school as directed by the Head of School.

Assume other responsibilities as requested by the Head of School, including but not limited to the work assigned in executing the Strategic Plan.

Send resumes and cover letters to [email protected] .

All positions at All Saints Academy are subject to a background screening and clearance through the Florida Care Provider Background Screening Clearinghouse. For more information about the Clearinghouse, please visit this link: https://info.flclearinghouse.com/