Multi Site Administrative Assistant

Chromalloy is a global engineering & solutions company. We are a leading provider of aftermarket parts, repairs, and solutions that safely & reliably extend the life of aircraft engines and gas turbines. We develop, manufacture and repair critical turbine components for a range of engine platforms. Our solutions support the engines running the aerospace, energy and defense industries around the world.

Video: What We Do

Why work at Chromalloy?

Chromalloy employees are proud, passionate problem-solvers who strive to live our values every day. A career with Chromalloy is an opportunity to learn from top industry experts, work with important technologies, and unlock a passion for innovation. Join our team of experts, innovators and problem-solvers delivering world-class solutions for our customers. As a global company, we are committed to creating an inclusive environment where all employees feel represented, heard, and able to bring their best selves to work every day. Be part of something bigger with Chromalloy!

Our Total Rewards Program is designed to support you today and in the future.

• Comprehensive and flexible benefit options starting on day one, including medical, dental, vision, EAP, wellness incentives, and 401(k) with employer matching.
• Development & progression opportunities for every employee – regular performance conversations, training and development curriculum, and engineering fellowship programs.
• Paid time off, including vacation, sick time, paid holidays, and parental leave—all eligible on your first day of employment!
• Competitive pay, including eligibility for quarterly and annual bonuses, depending on role and site.

Eligibility for individual benefit plans may vary based on employment status.

The Multi Site Administrative Assistant supports day-to-day office operations forTampa area Chromalloy facilities. This role provides essential administrative and clerical support to ensure efficient operations across departments. Responsibilities focus on front office support, coordination, communication, and general administrative tasks in a fast-paced environment.

This position is an hourly, nonexempt role and works closely with site leadership, employees, and visitors to maintain an organized and professional workplace.

Primary Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Administrative Support

• Serve as first-point contact for visitors, vendors, and customers, providing professional reception services.
• Coordinate meeting room schedules, facility usage, and special event arrangements.
• Manage supply inventories and coordinate ordering of office supplies across departments.
• Support multiple departments with administrative services including document processing, filing, and data entry.
• Serve as backup support for time-sensitive administrative functions across departments.
• Maintain facility informational displays and employee communication boards.

Customer Service Support

• Process customer documentation and coordinate information flow between customers and internal departments.
• Support customer documentation requirements for repair services.
• Assist Customer Service department during peak periods with administrative tasks.
• Manage and distribute customer correspondence to appropriate internal stakeholders.
• Support implementation of customer satisfaction initiatives.
• Cross-Functional Administration:
• Assist Supply Chain/Materials department with documentation processing and administrative support.
• Support Women of Chromalloy (WOC) and Voice of Customer (VOC) groups with logistics and communication needs.
• Coordinate shipping and receiving of administrative documents and packages.
• Manage sensitive and confidential information with appropriate discretion.
• Order food and arrange catering for meetings, trainings, and company events.
• Process expense reports and coordinate travel arrangements as needed.

Education And Work Experience

• High School Diploma or equivalent required
• 1–3 years of administrative or office support experience preferred
• Experience in a manufacturing or fast-paced environment is a plus
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook)
• Ability to read and write in English with clear communication skills

Skills And Knowledge

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize work effectively
• Professional communication and interpersonal skills
• Customer service mindset with a positive, helpful approach
• Proficiency in basic office systems, filing, and data entry
• Ability to work both independently and as part of a team
• Discretion and ability to handle confidential information appropriately
• Problem-solving skills and willingness to support team needs

The salary range for this position reflects a broad spectrum of experience levels. Individual compensation within the range is determined by multiple factors, including relevant experience, education, certifications, job related skills, internal equity, and market conditions. We evaluate each candidate individually to ensure fair and competitive pay decisions.

Due to government regulation only US persons (U.S. citizen, U.S. naturalized citizen, U.S. permanent resident, holder of U.S. approved political asylee or refugee status) may be considered for this role.

Chromalloy participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Any offer of employment will also be conditioned upon the successful completion of a background investigation and drug screen in accordance with company policy and applicable federal and state regulations.

Chromalloy is an equal opportunity employer - vets/disabled.

In the United States, if you need a reasonable accommodation for the online application process due to a disability, please contact: https://www.chromalloy.com/contact-us/