Administrative Assistant

Chief of Staff / Operations Lead, onsite in Hauppauge, NY, 80K and up

You are the operational backbone of a company.

What this role actually does:

• Runs the weekly meeting → keeps leaders aligned, accountable, and on track
• Owns the KPI dashboard → ensures numbers are current and issues are flagged early
• Drives process documentation → turns chaos into clear, repeatable systems
• Chases down delays → makes sure nothing falls through the cracks between teams
• Triage communication → filters and handles what doesn’t need the President
• Supports leadership → keeps calendar, travel, and priorities organized

What success looks like:

• Meetings run smoothly without the President
• Metrics are always up to date
• Processes are documented and improving
• Fewer handoff mistakes across departments

At its core, this role is simple:

👉 Create structure

👉 Drive accountability

👉 Reduce chaos

When done right, the business runs better without leadership needing to step into every detail.

The person in this role is the operational glue of the company. The President has the vision and strategy, YOU execute, coordinate and provide discipline to the vision and strategy!

Ideal candidate:

• 5+ years in operations, project management, or chief-of-staff-style roles.
• Strong with people comfortable pushing back on senior leaders without breaking relationships.
• Detail-oriented, systems-thinker, comfortable with ambiguity, willing to chase.
• Bonus: manufacturing, construction, or millwork industry experience.

If you have experience driving a company's operational rhythm while keeping the President free to focus on the business, we would like to hear from you! Please reach out to [email protected]