Office Coordinator - Grade VI

Position: Office Coordinator - Grade VI

Work Schedule: Monday - Friday, 8hrs/day, 12 month

Start Date: ASAP

Pay: Starting pay is $22.91 - $25.69 per hour dependent on qualifications

Benefits: Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/about/human-resources

Required Qualifications

• Associate's degree or equivalent (48 college semester credits or two years experience)
• Minimum of three years of relevant clerical experience
• Strong communication (written and oral) and interpersonal skills
• Advanced computer skills including word processing, database, budgeting, and spreadsheet programs
• Experience working with budgets and utilizing bookkeeping/accounting skills
• Excellent decision-making and problem-solving skills
• Skilled in organization, prioritizing tasks and multi-tasking
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

• Bachelor's degree or equivalent
• Experience with purchasing procedures
• Communications experience such as newsletter publication and working with graphics
• Vendor relations experience

• General office duties including email and phone correspondence, greeting visitors, calendar management and reminders, filing, data-entry, ordering supplies, etc.
• Serve as the first line of communication and problem resolution for students, parents, staff, and administrators. Route and/or delegate calls/individuals to other staff as appropriate.
• Maintain accurate records related to budgets, attendance, census, grades, accounting, inventory, students, etc. Meet regularly with the building principal to provide them with budget-related updates.
• Prepare and process personnel and payroll-related forms and timesheets
• Initiate building job posting requisition process
• Prepare and edit correspondence, reports, newsletters, and other staff/student/parent documents
• Organize and prepare information and materials for substitute staff
• Create and prepare reports
• Develop building calendar of events and coordinate building-specific events (including related transportation needs)
• Collect funds for various events and organizations (i.e. United Way, Food Shelf, Staff Appreciation, etc.)
• Coordinate office equipment repairs as needed
• Distribute U.S. and inter-school mail
• Respond to emergencies in a timely and professional manner
• Maintain confidentiality with student, parent, and staffing-related information
• Train and assist other office staff as needed
• Other related duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.