Human Resources (HR) Specialist

Human Resources Specialist

Medical Office / Healthcare Administration

We are seeking an experienced and professional Human Resources Specialist to join our growing medical practice. The ideal candidate will have prior HR experience in a healthcare or medical office setting and be knowledgeable in all aspects of employee relations, recruitment, onboarding, benefits administration, and HR compliance. This individual will play a key role in supporting both clinical and non-clinical staff while helping maintain a positive, organized, and compliant workplace environment.

Responsibilities:

• Manage the full recruitment process for both clinical and nonclinical positions, including:
• Posting job advertisements
• Reviewing resumes
• Conducting phone screens and interviews
• Coordinating hiring decisions
• Performing reference checks
• Oversee employee onboarding and offboarding processes, including:
• New hire paperwork
• Orientation and training coordination
• Benefit enrollment
• Employee separations and terminations
• Administer employee benefits, including health insurance, PTO tracking, leave requests, and employee questions regarding coverage and eligibility
• Process and correct employee timecards, attendance records, PTO balances, and payrollrelated issues
• Maintain employee personnel files and ensure HR documentation remains accurate, confidential, and compliant
• Handle employee relations matters professionally and confidentially, including:
• Workplace concerns
• Performance issues
• Conflict resolution
• Disciplinary documentation
• Assist management with HR policies, procedures, and compliance with federal, state, and healthcare employment regulations
• Coordinate employee trainings, performance evaluations, and compliancerelated documentation
• Support leadership with staffing needs, workforce planning, and retention initiatives

Maintain knowledge of healthcare hiring standards, credentialing requirements, and medical office workflows

• Ensure compliance with HIPAA, labor laws, and company policies
• Anything else asked of you by the Practice Manager

Qualifications:

• Minimum of 23 years of Human Resources experience required
• Prior experience working in a medical office, healthcare setting, or behavioral health practice required
• Experience hiring for both clinical and nonclinical healthcare positions required
• Strong knowledge of onboarding, employee relations, benefits administration, payroll/timecard corrections, and HR compliance
• Experience conducting interviews and managing the hiring process independently
• Ability to handle confidential information with professionalism and discretion
• Proficient in Microsoft Office, HR/payroll systems, and medical office software

Experience With Paychex, ADP, Or Similar HR/payroll Platforms Preferred

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• HR certification (SHRMCP, PHR, etc.) is a plus
• Experience in a fastpaced outpatient medical or psychiatry office strongly preferred

Schedule

Full-Time

Monday–Friday

In-office position

Compensation

Compensation is based on experience and qualifications.