Administrative Assistant

We're looking for an organised, tech-savvy Administrative Assistant to support our leadership team. You'll report to and work closely under one of our Executive Assistants, and also pitch in with ad hoc admin for leaders across the business.

A big part of this role is travel — you'll be booking and coordinating a lot of it, so a genuine interest in the logistics of travel planning will go a long way. Beyond that, we want someone who naturally gravitates towards new tools and AI, and who looks for smarter ways to get things done.

Perks & Benefits

• Comprehensive benefits package that provides extended health care, dental care, vision care, life insurance and critical illness.
• Continuous learning opportunities with an annual educational allowance.
• Generous referral program raging from $500-$2500, depending on business need.
• Regular consistent team building activities and events.
• Discounts to local amenities and vendors
• Discounted hotel stays in multiple locations through our Hospitality offerings.

• Book and manage travel — flights, hotels, transfers, and itineraries
• Support calendar management and scheduling for leadership
• Process expenses and reconcile claims across teams
• Handle ordering and procurement requests (office supplies, equipment, subscriptions)
• Provide general admin support to team leaders as needed
• Assist with personal assistant duties for senior leaders on an as-needed basis, including personal errands, appointments, and ad hoc requests
• Use AI and productivity tools to work efficiently and improve how things run

• Genuinely into tech and AI tools — you use them, follow them, and look for ways to apply them
• Valid driver's licence
• An interest in travel planning and logistics (this is a real plus here)
• Organised, detail-oriented, and good at juggling priorities
• Confident communicator — comfortable engaging with senior stakeholders and a variety of people across different environments, written and verbal
• Proactive and happy to work independently once pointed in the right direction
• Professional and discreet with sensitive information

• Experience with Smartsheet, Claude, ChatGPT, Concur, or travel booking apps
• Familiarity with Microsoft 365
• Any prior admin or EA support experience — internships count

Salary Range

$40,000 - $55,000

About The Company

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.