AI Specialist - Freelance, Remote

About the ClientOur client is a U.S.-based strategist and business coach with a high-impact personal brand spanning coaching programs, keynotes, a podcast, and a community for entrepreneurs. They operate a lean, fast-moving team that partners with vendors and requires precise execution across time zones. The culture values speed, high standards, measurable outcomes, and email-first communication.Why does this role exist?The client needs a senior, AI-savvy project lead who will diagnose operational inefficiencies and implement AI/tooling to dramatically increase speed and quality. This role owns priority projects end-to-end, coordinates closely with the principals (Christine and Charles), and ensures reliable 24-hour handoffs between Eastern and Philippine time zones. The aim is to replace fragmented workflows and “yes-person” execution with proactive leadership, automation, and measurable impact.The Impact you’ll make

AI Operations Diagnosis Automation- Audit existing workflows, identify bottlenecks, and recommend AI/tool solutions. - Build and maintain automations (including n8n) and necessary integrations. - Pilot, measure, and iterate on AI interventions to deliver time savings and quality gains.

Project Ownership Delivery- Define scope, milestones, timelines, and success criteria; manage cross-functional initiatives end-to-end. - Run stand-ups/check-ins; track risks and dependencies; ensure on-time delivery. - Produce and maintain clear SOPs, documentation, and dashboards for visibility.

Cross-Time-Zone Coordination Handoffs- Create and enforce a 24-hour handoff playbook and SLAs between Philippine and Eastern time teams. - Ensure clear daily summaries, next actions, and owner accountability. - Provide administrative backups as needed (travel, meeting prep, decks, scheduling).

Vendor Stakeholder Management- Coordinate with existing vendors (e.g., high-end LinkedIn specialist), align on objectives, and ensure timely execution. - Translate strategy into tasks and automations; QA deliverables and close gaps. - Train/enable internal team members and vendors on updated processes and tools.

Executive Partnership- Work hand-in-hand with Christine and Charles as a proactive, assertive strategic partner. - Prepare materials for meetings, manage calendars/invites, and ensure email-first communication cadence. - Surface risks early, propose solutions, and push projects forward decisively. Skills, Knowledge and Expertise

Required:- Proven experience using AI as a specialist specifically within Project Management (designing, implementing, and operationalizing AI-enabled workflows). - Hands-on automation experience, including n8n familiarity and integrations across common business tools (email, calendar, CRM, LinkedIn). - Senior-level project management owning cross-functional initiatives end-to-end with measurable outcomes. - Experience collaborating with U.S.-based executives and working Eastern Time hours. - Exceptional communication and an assertive, proactive approach - WFH Set-Up:- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. - Internet speed of at least 40MBPS - Headset with an extended mic that has noise cancellation and a webcam - Back-up computer and internet connection - Quiet, dedicated workspace at home

Your Superpowers:- Technical: n8n automation, API integrations, AI/LLM tools, prompt/workflow design, process mapping, data hygiene, QA, documentation/SOPs. - Project Leadership: scope/timeline/risk management, stakeholder alignment, vendor coordination, KPI tracking, change management. - Soft Skills: resourceful problem-solver, assertive and accountable, bias to action, excellent written email communication, high ownership, cross-time-zone communicator with strong follow-through. You should apply if...- You’re a proactive builder who diagnoses problems, proposes solutions, and drives decisions without waiting for direction. - You’re comfortable pushing back, setting priorities, and holding others accountable to timelines and SLAs. - You thrive in fast-moving environments, enjoy working directly with executives, and can coordinate smooth 24-hour handoffs. - You care about measurable impact, not activity—your default is to automate, document, and iterate. What to expect...Work Setup:- Remote position - Must have a reliable internet connection and a quiet workspace - Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours:- 40 hours per week - Monday - Friday: 9:00 am - 5:00 pm (Eastern Time) Compensation:- $7 per hour - No benefits package included Benefits

Originally posted on Himalayas