Office Manager & Personal assistant (part time)

Are you ready to be the operational backbone of a fast-growing tech company?

At Vetric, we're not just another tech company - we’re shaping the future of data. We’re on a mission to empower businesses with the insights they need, driving digital transformation with innovative, high-impact solutions.

Why Vetric?

Vetric is profitable from day 1 (fully bootstrapped - means we didn’t raise any money), a fast-growing company building foundational technology - not chasing trends.Because this is infrastructure that matters, it requires engineering discipline, ownership, and long-term thinking.

Position Overview

We’re looking for a reliable and people-oriented Personal Assistant to the CEO & Office Manager (Part-Time) to support our daily operations. This hands-on administrative role includes providing ongoing professional and personal support to the CEO while managing office logistics and coordination. You’ll work closely with leadership and employees across the company, ensuring tasks are handled efficiently, issues are resolved quickly, and everything runs smoothly day to day.

Role & Responsibilities

Office Management & Operations

• Supporting the day-to-day operational tasks and office logistics
• Handle office-related orders and coordinate with suppliers and service providers
• Track and manage invoices in coordination with the Finance team
• Maintain organized documentation and vendor records
• Follow up on payments and ensure timely service delivery

Personal assistant to the CEO

• Provide comprehensive administrative and personal support to the CEO (professional and personal matters)
• Manage the CEO’s calendar, schedule meetings, and coordinate appointments
• Arrange domestic and international travel (flights, hotels, itineraries)
• Handle personal orders and administrative arrangements
• Manage confidential and sensitive matters with full discretion
• Support ad-hoc tasks and shifting priorities in a dynamic environment

Employee Experience & Onboarding

• Assist with welfare events planning and execution (Happy hours, activities, yearly events etc)
• Support onboarding logistics, including equipment setup and onboarding gifts
• Coordinate with internal teams to ensure seamless employee experience from day one

Requirements:

• Proven experience as Office Manager, Personal Assistant to the CEO or similar role
• Strong organizational skills and ability to manage multiple priorities
• High level of discretion and confidentiality
• Excellent communication skills (Hebrew & English)
• Proactive, resourceful, and service-oriented mindset
• Strong attention to detail and follow-through
• Ability to work independently in a fast-paced, evolving environment

Nice to have:

• Have experience supporting senior executives in a high-growth tech company
• Thrive in dynamic environments where priorities shift quickly
• Love building structure, improving processes, and creating order
• Care deeply about employee experience and company culture
• Bring positive energy and a “get things done” attitude