Executive Assistant

About the Company

A globally recognized advertising agency is seeking a polished, proactive Executive Assistant to support a group of senior executives in a fast-paced, highly collaborative environment. Known for its creative, energetic culture, this is an exciting opportunity to join a dynamic team that values partnership, organization, and adaptability.

About the Role

This role is ideal for someone who thrives in a busy leadership setting, enjoys being the go-to person behind the scenes, and can confidently manage shifting priorities with professionalism and discretion.

Responsibilities

• Manage complex calendars and scheduling for multiple senior leaders
• Coordinate meetings, conference rooms, and leadership logistics across teams and clients
• Anticipate scheduling conflicts and proactively problem-solve
• Arrange domestic and international travel, itineraries, and last-minute changes
• Prepare meeting materials, presentations, and leadership updates using Google Slides/Decks
• Take meeting notes and track follow-up items to ensure execution
• Coordinate team lunches, coffee orders, guest visits, and day-to-day operational details
• Support special projects and occasional ad hoc business needs

Qualifications

• 3–5 years of Executive Assistant or high-level administrative experience

Required Skills

• Strong calendar management experience supporting senior leadership
• Experience with conference room booking systems/EMS tools preferred
• Proficiency in Google Workspace and presentation creation
• Highly organized with strong communication and follow-through skills
• Calm under pressure with a proactive, solutions-oriented mindset
• Someone who is resourceful, adaptable, and enjoys supporting a collaborative team environment

Pay range and compensation package

Compensation: Up to $100K + benefits

Equal Opportunity Statement

Join a well-established global agency with a creative, people-focused culture. Exposure to senior leadership in a highly visible role. Fast-paced environment with variety and strong team collaboration. Competitive compensation and benefits package available upon eligibility.