Project & Operations Coordinator

About the Company:

ExecutiveID & Search is a high-growth, boutique, executive search firm partnering with private equity and venture-backed companies to help build leadership teams that drive results. With a creative and time-proven search process, we provide a competitive advantage necessary to identify and attract world-class talent. Our consultative, agile approach ensures a perfect fit – providing a high-impact, cost-effective alternative for growing businesses and their unique needs. Over the past three years, we have more than doubled in size and continue to scale.

About the Opportunity:

To coincide with the scaling of our current and future operations, we are actively seeking a highly organized and proactive Project & Operations Coordinator to join our team. Our firm operates with a flexible, contractor-based model, and this role would operate on a 30–40-hour-per-week basis. This individual will play a central role in supporting internal operations and leading key projects that enhance how we work and deliver for our clients.

This is an ideal opportunity for a self-directed professional who thrives in a high-performance, entrepreneurial environment and enjoys balancing administrative excellence with project ownership.

Key Responsibilities:

Project Leadership & Execution

• Lead and support internal projects, including the implementation and optimization of ATS/CRM systems
• Coordinate across stakeholders to ensure projects move forward efficiently and meet deadlines
• Identify and implement process improvements to enhance operational effectiveness

Systems Research & Continuous Improvement

• Research and evaluate tools (ATS, CRM, AI platforms, etc.) to improve workflows and team productivity
• Stay current on emerging technologies, including AI tools such as ChatGPT, and recommend practical applications

Administrative & Operational Support

• Provide high-level administrative and operational support to firm leadership
• Maintain organized systems for tracking candidates, clients, and internal workflows
• Assist in preparing client deliverables, presentations, and internal documentation

Cross-Functional Alignment

• Partner with Marketing on demand generation, ABM efforts, and account targeting
• Work with Product and Solutions teams to align customer needs with platform capabilities
• Coordinate closely with Customer Success to ensure clean handoffs and expansion readiness
• Support partner-led deals with consulting firms, auditors, and system integrators

Data, Reporting & Communication

• Utilize Excel to track data, support reporting, and drive insights
• Develop polished PowerPoint presentations for internal and client-facing use
• Draft, edit, and manage professional communications with a high degree of accuracy and tone

Qualifications:

• Proven experience in an administrative, operations, or project coordination role within a professional services or fast-paced environment
• Demonstrated ability to independently manage multiple priorities and drive projects forward
• Proficiency in Excel and PowerPoint
• Comfortable leveraging modern tools, including AI platforms such as ChatGPT
• Exceptional written and verbal communication skills
• Highly organized, detail-oriented, and dependable
• Ability to operate with professionalism in a high-touch, client-focused environment

Position Structure

• Contract role (30–40 hours per week)
• Fully integrated member of a contractor-based team model
• Flexibility with hours
• Opportunity to take ownership of impactful projects within a growing firm.

Why ExecutiveID?

• Direct Impact: Play a meaningful role in shaping operations within a rapidly growing firm
• Ownership: Lead key initiatives, including systems implementation, that directly affect scalability
• Flexibility: Work within a contractor model designed for autonomy and performance
• Growth Environment: Join a team that has more than doubled in size and continues to expand