Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Department: Accounting

Reports to: Controller

Location: 140 S. Broad Street Philadelphia, PA 19102

Description

We are looking for a meticulous Accounts Payable Specialist to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Responsibilities

• Records all invoices accurately into the Accounts Payable system for all entities
• Conducts audits on vendor invoices and verifies any address changes
• Secures approval from department heads for all invoices
• Ensures correct General Ledger (G/L) coding of invoices
• Manages the processing of all bills for final check payment and M&T Supplier Pay
• Ensures that all new vendors provide W9 forms and attempts to enroll them in Supplier Pay
• Reconciles and records all Fintech payments.
• Processes payments and records all ACH vendors such as Sysco, Aqua, Atlantic City Electric, etc.
• Conducts monthly reviews of vendor statements against open invoices in the accounting system when time permits.
• Utilizes the shared drive to retrieve and print invoices and post for dining and golf departments.
• Executes the Year-End 1099 process for vendors.
• Establishes communication with vendors for updates and to prevent credit holds.
• Facilitates the transition of vendors to email invoices for expedited processing.
• Ensures all locations adhere to month-end deadlines.
• Monitors and responds to emails daily.

Skills And Requirements

• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• 3 years of accounts payable experience preferred

Hours

Monday - Friday

9:00AM - 5:00PM

Benefits & Compensation

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Tuition Reimbursement