Sales Admin Officer

Overview Of Duties & Responsibilities

The Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.

Qualifications

Client liaison

• Respond to client inquiries
• Coordinate with clients and internal team on schedule and other requirements

Supplier liaison

• Coordinate with suppliers on product information, product orders, shipment and payments

Administrative Tasks

• Proficiently use Microsoft Word and Excel for reports, documentation, and tracking.
• Schedule meetings with clients and internal teams.
• Book and prepare conference rooms for meetings and events
• Handling and drafting correspondences, emails and other forms of communication both internal and external
• Inventory Monitoring: monitor and record office and project-related supplies and equipment.
• Maintaining filing systems: organizing and maintaining both physical and digital files and records, entering and updating data, creating reports, and maintaining databases

Financial Support

• Prepare and assist in the creation of financial statements and quotes for clients.
• Maintain accurate and organized financial records.

Collections & Client Coordination

• Perform collections and follow-ups on client accounts.
• Maintain positive client relationships and ensure timely communication.

Logistics & Travel

• Willingness to travel for company-related activities, and administrative support.

Sourcing and procurement

• Assist in material sourcing and procurement as needed

License: Must have a College degree

Education: Any degree

Experience: At least 2 years experience doing sales and admin work

Technical Skills

• Proficiency in MS Office/Project; other software will be an advantage
• Knowledge of basic IT will be an advantage
• Better if with Non-professional driving license

Soft skills

• Strong communication skills in English and Tagalog
• Strong problem-solving skills
• Highly organized, detail-oriented, and resourceful
• Proactive and Reliable anticipates needs and takes initiative.