Office Manager

We are looking for an energetic, service-oriented Office Manager to play a key role in the day-to-day operations of our office and support the organization’s ongoing activities.

This role is a great fit for someone who enjoys multitasking, working with people, and being the go-to person who keeps everything running smoothly.

Why Join us?:

At Jeen.ai, you’ll be part of a fast-growing company where your work truly makes an impact.

We value initiative, ownership, and collaboration, and we believe that a great office environment is a key part of our success.

This role offers hands-on experience, exposure to different teams and processes, and the opportunity to grow professionally in a dynamic, supportive, and people-first culture.

Responsibilities:

• Manage front desk operations and host external meetings, including preparing meeting rooms and welcoming guests.
• Oversee office supplies and procurement: inventory tracking, placing orders, distributing equipment, and working with vendors.
• Maintain smooth office operations: handle issues, coordinate and manage service providers.
• Support employee onboarding processes: prepare equipment, handle administrative tasks, and assist with onboarding experience.
• Provide administrative support for company events and employee wellbeing activities (ordering supplies, vendor coordination, preparation of materials).
• Manage incoming calls, mail, and emails; coordinate deliveries and logistics.
• Provide ongoing administrative support to management and company teams (preparing materials for meetings, basic calendar coordination, general admin support).
• Work with internal systems and digital tools, and continuously learn new platforms.

Requirements:

• Previous experience in an administrative/operations role- must; experience in a startup environment – an advantage.
• Fluent in Hebrew and English (written and spoken).
• Full proficiency in computer applications (Office / Google Workspace).
• Strong organizational and multitasking skills, with high attention to detail and ability to meet deadlines.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Creative problem-solving and flexible thinking.
• Ability to work independently as well as collaboratively with different teams.
• High service orientation, excellent communication skills, and strong interpersonal skills.
• Strong sense of ownership and ability to drive tasks through to completion.