Administrative Officer

About the Role

Multiple clients are seeking a reliable and organised Administration Officer to support the smooth day‑to‑day operations of a busy office environment. This is a varied, hands-on role covering general administration, accounts support, coordination, and stakeholder communication.

The roles suit someone who enjoys multitasking, takes pride in keeping things running efficiently, and can confidently support multiple teams with administrative and coordination tasks.

Key Responsibilities

• Provide general administrative support across the business
• Act as a first point of contact for incoming calls, emails, deliveries, and visitors
• Manage diaries, meetings, travel bookings, and meeting coordination
• Prepare correspondence, reports, and documentation as required
• Maintain electronic and hard copy filing systems
• Assist with onboarding and inductions for new starters
• Coordinate office supplies, facilities, and general office upkeep
• Support internal teams with ad hoc administrative tasks as required

Accounts & Coordination Support

• Raise purchase orders and liaise with suppliers
• Assist with invoicing, expense claims, and credit card reconciliations
• Collate invoices and supporting documentation for accounts processing
• Follow up suppliers and customers as required
• Support end-of-month and reporting processes

Health, Safety & Compliance Support

• Assist with maintaining compliance, safety, and quality documentation
• Support training records, inductions, and internal processes
• Ensure records are accurately maintained and up to date

About You

• Previous experience in a general administration or office support role
• Strong organisational skills with excellent attention to detail
• Confident communicator with a professional and friendly manner
• Ability to manage competing priorities and work independently
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
• Experience with accounting or business systems is beneficial but not essential

What’s on Offer

• Stable, full-time opportunity
• Broad and varied administrative role
• Supportive team environment
• Opportunity to develop across multiple areas of administration

What you need to do now

If you are passionate about this role, click ‘apply’

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.