Administrative Assistant I - IFAS/ABE

Job No: 539808

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 60070000 - AG-AGRICUL - BIOLOGICAL ENG

Job Description

Classification Title:

Administrative Assistant I

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

At the University of Florida, the Agricultural and Biological Engineering Department (ABE) develops, teaches, and applies engineering to improve and sustain agricultural and biological systems for current and future generations. Ranked among the top programs in the nation, we transcend disciplinary boundaries to address complex systems from the nano to the global scale, integrating human and social dimensions with natural and managed environments to design, quantify, assess, and manage solutions.

The essential functions of the Admin Assistant I position are as follows:

Administrative Support

• Serve as the first point of contact for departmental inquiries via phone, email, and in-person.
• Answer incoming calls and direct inquiries appropriately. Greet and assist visitors, students, and prospective families.
• Support recruitment activities, including building tours, tabling events, and virtual information sessions.
• Manage visitor parking decals and oversee SunPass account. Be familiar with the Ride Hub system for transportation coordination.
• Serve as a backup to Administrative Assistant II with UFGO and Marketplace transactions.

Office Operations

• Maintain common areas, including breakroom and coffee station.
• Manage coffee club, prepare coffee, clean sink area, and store dishes.
• Set up coffee stations for meetings and student events as needed.
• Order and maintain inventory of office supplies.
• Oversee department printers and copier upkeep.
• Create and update room nameplates and maintain desk space for students and postdocs.

Mail & Freight Management

• Sort and distribute incoming mail and packages.
• Process outgoing mail, including postage and FedEx shipments.

Event Support

• Assist with Department events and catering. Assist with planning, coordination, and execution of departmental events (meetings, seminars, student activities).

Scheduling & Website Maintenance

• Coordinate course and room scheduling.
• Monitor department website for accuracy and updates.

Other duties as assigned.

Expected Salary:

$16.76 - $19.64 per hour commensurate with education and experience

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred:

Knowledge of computers

Ability to learn quickly new software and/or programs

Ability to work independently

Ability to communicate effectively verbally and in writing

Ability to establish and maintain effective working relationships with others

Knowledge of proper telephone and receptionist procedures

Special Instructions To Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:

No

Applications Close: 20 May 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/539808

Our Commitment:

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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