PA to Divisional Directors

Job Overview

Personal Assistant to Divisional Directors

Hours: 37.5 hours per week | Contract: Permanent | Working pattern: Monday–Friday

This is an exciting opportunity to join one of the Trust’s most dynamic and high-performing divisions, working at the heart of Women’s & Children’s, Private Patients, and Support Services.

As Personal Assistant to the Divisional Directors, you will play a pivotal role in supporting senior leadership and ensuring the smooth and efficient running of the divisional office. You will provide a comprehensive administrative and secretarial service, including full support for meetings chaired by the Divisional Directors, from preparation and coordination through to accurate minute-taking and follow-up actions.

You will act as a valued and integral member of the Divisional Directors’ office team, contributing to a professional, responsive, and well-organised service. This role is ideal for someone who is highly organised, adaptable, and confident working in a fast-paced environment while engaging with a wide range of stakeholders.

Previous applicants need not to apply.

Main duties of the job

• This is an exciting opportunity to join one of the Trust’s most dynamic and high performing divisions, working at the heart of Women’s & Children’s, Private Patients and Support Services.
• As the Personal Assistant to the Divisional Directors, you will play a pivotal role in supporting a forward thinking, enthusiastic leadership team committed to transforming patient care, driving service improvement and delivering operational excellence.
• You will be a key member of a collaborative and supportive divisional office, contributing to high profile projects, ensuring seamless coordination across clinical and operational teams, and helping shape innovative approaches to improving outcomes for our patients.
• This role offers exceptional scope for professional development within a fast paced, impactful environment where your contribution truly matters.
• To provide a comprehensive administrative and secretarial service, providing full support to all meetings chaired by the Women’s & Children’s, Private Patients and Support Services Divisional Directors office team as required.
• Act as an integral member of the Women’s & Children’s, Private Patients and Support Services Divisional Directors office team as required.

Working for our organisation

Visa Sponsorship

This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Detailed Job Description And Main Responsibilities

For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.

Person specification

Experience

Essential criteria

• Demonstrated experience of working as a Senior Administrator.
• Experience of busy environment and dealing with the public.
• Experience of minute taking at high level meetings.
• Experience of organising events.

Desirable criteria

• Demonstrated experience of working as a Personal Assistant within the NHS
• Experience of working in the NHS either in a hospital, private practice or for a GP.

Skills

Essential criteria

• Understanding of confidentiality & Data Protection within the NHS.
• Microsoft Office skills at high standard (ability to use Microsoft Word, Outlook, Excel, PowerPoint, etc)
• Good verbal and written communication skills and good command of English.
• Self-motivated, receptive to change, respond well to new challenges.
• Organised, friendly & helpful.

Qualifications

Essential criteria

• GCSE Maths and English grade C or above or Equivalent job based experience.
• A Level or equivalent.
• GCSE Maths and English grade C or above or Equivalent job-based experience.
• Typing qualification or equivalent.

Desirable criteria

• ECDL or IT Courses.

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.

Apply online now