Accounting Specialist

Summary The Accounting Specialist’s overall responsibility is to manage all aspects of accounts payable functions, and to support the organization’s financial operations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Follows all policies and procedures
• Invoice Processing: Receiving, coding, and matching invoices to purchase orders and receiving reports to ensure accuracy.
• Payment Execution: Scheduling and issuing payments via checks, ACH, or wire transfers, ensuring payments are made by their due dates.
• Vendor Management:

Resolving vendor inquiries regarding payments, invoice discrepancies, and updating vendor information.

• Reconciliation: Reconciling vendor statements and AP aging reports to ensure accurate financial records.
• Expense Handling: Reviewing and processing employee expense reports.
• Compliance & Records: Maintaining organized records for audits, including tracking 1099 forms.
• Continuous Improvement: Contribute to process improvements by identifying inefficiencies in accounts payable workflows.
• Other duties may be assigned

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Customer Service- Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; meets commitments.
• Oral Communication-Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
• Teamwork- Balances team and individual responsibilities; exhibits objectivity and openness to other’s views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.
• Written Communication- Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs, presents numerical data effectively; able to read and interpret written information.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Organization Support - Follows policies and procedures; completes administrative tasks correctly and on time, supports organization’s goals; supports affirmative action and respects diversity.
• Safety and Security- Observes safety and security procedures; reports unsafe conditions; uses equipment and material properly.

Education And/or Experience

• Minimum of 3 years of experience in a related accounting role within a corporate or family-owned environment. High school diploma or general education degree (GED) required. Associate or bachelor’s Degree preferred.
• Strong knowledge of GAAP principles, double-entry bookkeeping, general ledger accounting, and financial concepts.
• Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms.
• Intermediate skill level Microsoft Excel, Word and Outlook required.
• Experience handling account reconciliation, journal entries, data entry and bookkeeping tasks.
• Demonstrated ability to analyze financial data accurately and efficiently while maintaining attention to detail. This position offers an opportunity to work within a dynamic team where your expertise in accounts payable will contribute significantly to our organization’s financial health and operational efficiency.

Language Skills

• Good reading, writing, and verbal skills.