Executive Assistant

Role: Executive Assistant

Experience: ~5+ years

Location: Stockholm County, Sweden (On-site)

Type: Temporary contract (1 year with possibility to extend another year)

Tata consultancy Services is an IT services, consulting and business solutions organization that has been partnering with many of the world’s largest businesses for the past 50 years. We believe innovation and collective knowledge can transform all our futures with greater purpose. We help companies across industries achieve their strategic goals and lead their digital transformation programs. With 600,000 experts globally and 18,000+ consultants working for leading Nordic Customers, we have a strong sense of purpose for the ecosystem around us – our employees, partners, customers and society.

Job Description: We are seeking an experienced and highly organized Executive Assistant to support the Business Head (CEO Nordics). The ideal candidate will have a strong background in administrative support and experience working in the technology industry.

This is a temporary position for 12 months, with the possibility of extension for an additional year. To support a smooth start, you will be provided with a comprehensive handover so you can feel confident and well-prepared in the role.

Key Responsibilities:

• Provide high-level administrative support to the Business Head and other senior leaders
• Manage and maintain the Business Head‘s schedule and calendar, including coordinating meetings and travel arrangements
• Prepare and edit correspondence, communications, presentations and other documents
• Liaise with executive offices of Customers and Partners
• Act as the primary point of contact for internal and external stakeholders
• Coordinate and manage special projects and events as needed
• Handle confidential and sensitive information with discretion
• Assist with budget preparation and expense reporting
• Provide support to other departments as needed
• Managing of contract signing process and validation of legal documents

About you

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Qualifications:

• Minimum of 5 years of experience as an executive assistant or in a similar role
• Strong background in administrative support and experience working in the technology industry
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills in both Swedish and English are required
• Proficient in Microsoft Office Suite and communication technology tools relevant to the job
• Awareness, basic experience and interest to use new technology such as AI for regular tasks
• Experience to work in multi-cultural environment and with remotely located stakeholders
• Can-do attitude with flexibility and resilience to take on dynamic tasks with short lead time
• Ability to work independently and handle multiple tasks simultaneously
• Proven ability to maintain confidentiality and handle sensitive information with discretion
• Bachelor's degree or equivalent experience preferred

Does that sound interesting?

You are welcome to submit your application consisting of your CV. We work with ongoing recruitment so send in your application as soon as possible.

We look forward to receiving your application via LinkedIn.

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