Administrator II Office of Sponsored Program JC317180
Indexed description
Status
Full time
Benefits Eligible
Yes
Hours Per Week
40
Schedule Details/Additional Information
Monday through Friday 8am-5pm
Pay Range
$30.70 - $46.05
Job Summary
The Office of Sponsored Programs (OSP) works with researchers across Wake Forest University School of Medicine (WFUSM) Clinical & Translational Science Institute (CTSI) to obtain and negotiate awards from sponsoring agencies, assists with grant proposal preparation, ensures compliance with federal regulations and Institutional policies, provides financial support including financial reporting, billing and collection services, negotiates various contracts, including, CDAs, MTAs, DUAs, service, research and clinical trial agreements with for-profit, industry sponsors and/or collaborators, and promotes knowledge of sponsored research administration throughout the institution’s research community. The position is responsible for managing compliance and administrative matters relating to sponsor-funded grants, contracts, and/or financial management, which span all aspects of the grants/contracts, award lifecycle and elements of pre-award planning and evaluation of business processes. Participates in university-wide policies and procedures committees, provides leadership and expertise in research administration, and ensures compliance with relevant regulations. Works as a member of a cohesive pre- and post-award team, as well as contracts, in providing well-rounded support. Participates in presentations, outreach, and trainings in schools and departments as necessary. Provides strong mentorship to the junior staff in addition to serving as a liaison between the departments and OSP.
Essential Functions
- The OSP Administrator V is expected to work at either the technical or non-technical competency level indicated for their respective area of either pre-award, post-award, or contracts.
- Supports faculty members and department administrators in the various stages of grant and/or contract life cycle. At this level, the OSP Administrator V has expert level experience in techniques and concepts of contracts and grants for practical application and be able to communicate effectively to support the research community.
- Expert knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle. Provides assistance for formulation and implementation of policies and procedures relating to the administration of grants and/or contracts.
- Demonstrates mastery of the negotiation and documentation process related to each stage of the grant and/or contract life cycle.
- Reviews financial information to ensure budgets and terms agree with grant or contract documentation. Consults with supervisor, Legal Department, and/or management as appropriate.
- Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle.
- Expert in consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements.
- Serves as a consultant to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution. Posting Description for Internal Candidates Enter Custom Internal Posting Description
- Possesses expert knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded.
- Represents and promotes the institution’s research activities at meetings.
- Demonstrates mastery of skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies.
- Demonstrates understanding of all systems and applications utilized for storage and retrieval of data.
- Maintains a positive working relationship with stakeholders and provide needed support during the grants and/or contracts life cycle.
- Serves as team lead and mentor for staff members.
- Performs other related duties incidental to the work described herein.
Administrator OSP I - Pre-Award Requires The Following
- Bachelor's degree or an equivalent combination of education and experience
- Minimum of 1- year related coding/reimbursement experience preferred
- Medical terminology, knowledge of accounts payable and receivable processes preferred
- Minimum of 1-year Business Office experience in a healthcare environment or Research Office experience
- preferred
- Bachelor's degree or an equivalent combination of education and experience
- One year of experience from which comparable knowledge and skills can be acquired
- Pre-award, post-award, or contracting skills preferred
- Medical terminology, knowledge of accounts payable and receivable processes preferred
- Minimum of 1-year Business Office experience in a healthcare environment or Research Office experience
- preferred
- Bachelor's degree in Business, Law, Accounting, Finance, or related field of study
- Two years of experience in grant accounting, research administration, grant/contract application,
- review/negotiation and/or paralegal experience; or, an equivalent combination of education and experience
- Bachelor's degree in Business, Law, Accounting, Finance, or related field of study
- Three years of experience in grant accounting, research administration, grant/contract application,
- review/negotiation and/or paralegal experience; or an equivalent combination of education and experience
- Master's degree or Juris Doctor (JD) preferred
Skills/Qualifications
- Exceptional attention to detail with the ability to manage multiple complex projects
- Extremely organized with a focus on teamwork and creating usable and accessible administrative tools
- Expert ability to use all technologies related to grants and contracts management
- Advanced knowledge of WFBMC/Non-Profit Organization research administration, financial processes and systems
- Advanced proficiency in Microsoft Office, Word, Excel, PowerPoint applications
- Excellent comprehension, interpretation skills and application of laws, regulations, and policies
- Excellent negotiation skills, composition and analysis of business contract terms and language
- Excellent analytical and independent decision-making skills
- Exceptional desire to manage a larger caseload and excellent self-starter and problem solver
- Proven leadership skills/ability to lead a team
- Work from home environment
- Clean, well-lit office environment
- May be subject to interruptions
Compensation
- Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
About Advocate Health
Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
Provides direct administrative support for research-related activities at the institution. Ensures proposals are submitted in a timely manner, tracks approval process, follows up on grants/contracts signature, and sets up awards. Ensures efficient data management and provides guidance on grant and contract parameters. Manages compliance by working with IRB, IACUC, & COI. These responsibilities span all aspects of the grants/contracts award lifecycle and all elements of pre-award planning and evaluation of business processes. Works as a member of a cohesive pre- and post-award, and contracts team, providing well-rounded support. Serves as primary customer service contact to clients (Principal Investigators, Department Administrators, sponsors, etc.) on a wide range of pre-award, post-award, contracting, and reporting issues.
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