Events Coordinator

Reading Country Club, located in Reading PA, is pleased to announce an excellent career opportunity for a part-time, Events Coordinator! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you’ll contribute to a global leader in golf and community management. This individual will work hand-in-hand with our Catering and Events Manager to execute an exceptional experience for all banqueted events. The individual will manage details and coordinate all catering-related needs of groups and special events.

Essential Duties:

• Contacts customers face-to-face, by telephone, and/or email to confirm, coordinate, and update details for scheduled events and/or parties
• Details each group’s event needs, which may include but are not limited to: menu planning, meal times, and room setup
• Conducts facility tours and site visits for groups
• Tracks guarantees and deadlines based on event requirements and timelines
• Coordinates with Marketing and Sales, as well as Food and Beverage departments, to ensure specified arrangements are carried out as planned
• Completes projects as directed in relation to the area of events and catering operations
• Assists in the coordination of department members that may include, but are not limited to: Servers, Hosts, and Set-Up staff
• Assists in monitoring business volume forecasts and plans accordingly in areas of manpower, productivity, costs, and other operational needs
• Responsible for implementing and maintaining excellent service to achieve guest satisfaction
• Assists the manager in communicating any changes or new policies and procedures to the department
• Maintains regular and reliable attendance
• Performs other duties as required
• Ensures accurate and timely invoicing for all services rendered, including recording events in the POS system

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.

Education/Experience:

• Associate’s degree (AA) and 1–2 years of related experience and/or training; or equivalent combination of education and experience

Physical Demands:

• Frequently stands, walks, sits, talks, and hears; regularly uses hands and reaches with hands and arms; occasionally climbs, balances, stoops, kneels, crouches, tastes, or smells
• Frequently lifts up to 20 pounds and occasionally lifts up to 50 pounds

Environment/Noise:

• Occasionally works in outdoor weather conditions
• Noise level is moderate

Certificates/Licenses:

• Driver’s License may be required

Job Knowledge, Skill, and Ability Preferences:

• Ability to read and speak English may be required in order to perform the duties of the job (e.g., associates may be required to communicate with English-speaking customers or co-workers; equipment manuals may be in English)
• Knowledge of software applications such as Microsoft Word, Excel, and POS systems
• Knowledge of Delphi preferred
• Prior supervisory and management experience preferred

Extra Information:

• Only apply with 3+ years of Banquet or F&B Management experience.
• Part time with potential to work Full time (days, nights, weekends & occasional holidays required)
• Pay rate may very from 18$-22$ depending on experience

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com.