Contract Administrator (IA Office)

The Contract Administrator, plays a critical role in overseeing all aspects of contract administration, including contract review, and compliance. You will collaborate with various stakeholders, including clients and subcontractors, to ensure that contracts are accurately prepared, implemented, and maintained.

Responsibilities

Contract Administration:

• Administrate and oversee the entire contract lifecycle, from initial review and negotiation to execution, amendments, and closeout.
• Review and analyze contract terms, conditions, and requirements to ensure compliance with company policies, legal regulations, and project specifications.
• Prepare and distribute contract documents, including bid packages, subcontract agreements, change orders, and related correspondence.
• Maintain organized and up-to-date contract files, including all relevant documentation, correspondence, and approvals.

Subcontractor And Vendor Management

• Assist in developing subcontract agreements in coordination with Project Managers including contract, conditions and scope.
• Monitor subcontractor performance, ensuring adherence to contractual obligations, timelines, and quality standards.
• Manage subcontractor and vendor relationships, addressing concerns, resolving disputes, and ensuring contract compliance.

Change Order Management

• Evaluate change order requests, assessing the impact on cost, schedule, and project scope.
• Collaborate with project managers, estimators and prepare change orders.
• Track and document change order approvals, ensuring accurate billing and cost accounting.

Risk Management And Compliance

• Collaborate with the legal team to mitigate risks, resolve disputes, and address non-compliance issues.
• Ensure adherence to legal and regulatory requirements, including insurance, bonding, licensing, and permits.

Contract Performance Monitoring

• Monitor contract performance metrics, milestones, and deliverables.
• Conduct periodic contract audits to ensure compliance with contractual obligations and performance standards.
• Collaborate with project teams to resolve performance-related issues and implement corrective actions as necessary.

Communication And Documentation

• Facilitate effective communication between project stakeholders, clients, subcontractors, and legal teams.
• Prepare and present contract-related reports, summaries, and updates to management and project teams.
• Maintain accurate and organized contract documentation, correspondence, and records.
• Bachelor’s Degree in Business Administration, Law, Supply Chain Management, or a related field.
• 2-5 years of experience in contract administration, procurement, or legal roles, depending on the level of the position.
• Familiarity with contract lifecycle management (CLM) software and enterprise resource planning (ERP) systems.
• Previous experience in negotiating contracts and ensuring compliance with legal and regulatory requirements.
• Exposure to construction industry
• Certifications (preferred):
• Certified Commercial Contracts Manager (CCCM)
• Certified Federal Contracts Manager (CFCM)
• Project Management Professional (PMP)
• Certified Professional Contract Manager (CPCM)