Program Assistant

We are seeking a Program Assistant to support a social justice–focused grantmaking team on a maternity leave coverage from late June through the end of the year. This role will partner closely with two Program Officers, providing critical administrative, operational, and grants management support to help advance equitable funding initiatives and community-based programs.

Program Assistants play a key role in supporting programmatic work by coordinating internal processes, managing grant-related activities, and ensuring smooth day-to-day operations. Primary responsibilities include:

• Workflow & Administrative Coordination: Manage complex calendars, schedule internal and external meetings with community partners and stakeholders, track action items, and ensure timely follow-up on program priorities and grant deliverables.
• Grants Administration Support: Assist with the coordination of grantmaking processes, including tracking proposals, maintaining grant records, supporting reporting timelines, and helping ensure compliance with organizational policies and funding requirements.
• Travel & Logistics Coordination: Organize travel arrangements for Program Officers, including transportation, accommodations, and itineraries for site visits and partner meetings; prepare and process expense reports in a timely manner.
• Program & Stakeholder Support: Help prepare meeting materials, briefing documents, and communications for internal teams and external partners; support engagement with grantees, community organizations, and advocacy groups aligned with social justice initiatives.