Parttime Administrative Assistant

Location: Downtown Toronto, ON, Hybrid, 2 days per week, could be on-site or remote (or a combination in one week)

Language: Strong written and verbal English communication skills required

Duration: Part-time contract, vacation coverage starting end of May through August 2026

Pay Rate: $24/hour

Background Check Requirement: Criminal background check required

About the Opportunity

A leading healthcare organization is seeking a detail-oriented Administrative Coordinator to support a health equity-focused clinic dedicated to improving access and reducing disparities in healthcare services. This role plays an important part in ensuring interpretation services are coordinated efficiently so patients and healthcare providers can communicate effectively across a wide range of languages.

Working closely with internal clinical teams and external interpretation service providers, you’ll help manage appointment coordination in a fast-paced, high-volume environment. This is an excellent opportunity for someone who enjoys problem-solving, thrives under pressure, and takes pride in keeping operations running smoothly behind the scenes.

What’s In It for You

This opportunity offers meaningful work within a collaborative healthcare setting where your coordination skills directly support patient care and accessibility. You’ll join a supportive team environment that values responsiveness, communication, and flexibility while gaining experience in a respected healthcare organization.

The role also provides part-time flexibility, hybrid work arrangements, and exposure to healthcare administration processes within an equity-focused environment.

Your Responsibilities

• You’ll coordinate interpretation service requests by liaising with external agencies and internal healthcare teams

• In this role, you’ll monitor shared inboxes and ensure quick turnaround times for incoming requests

• You’ll maintain tracking spreadsheets and update scheduling information with accuracy and attention to detail

• You’ll confirm appointments with physicians, interpreters, and clinic teams to ensure seamless service delivery

• You’ll help troubleshoot scheduling conflicts and coordinate replacements or appointment changes as needed

• You’ll support a high-volume workflow while balancing multiple priorities and deadlines throughout the day

Skills and Qualifications

• 2+ years of administrative or coordination experience in a fast-paced environment

• Strong communication and interpersonal skills with the ability to manage high volumes of email correspondence

• Advanced organizational and multitasking abilities with excellent time management

• Strong Excel and spreadsheet tracking experience

• Ability to work independently while collaborating effectively with multiple stakeholders

• Previous experience within a healthcare or hospital environment is considered an asset

• Prior experience supporting healthcare or similar organizations is highly preferred

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.