Senior Officer - Finance

The Senior Officer - Finance is responsible for managing the company’s outgoing payments. This role ensures timely, accurate processing of vendor invoices, adherence to company policies, maintaining vendor relationships, and supporting period-end closing activities. The Senior Officer-Finance plays a critical role in maintaining strong financial controls and supporting cash-flow efficiency.

1. Key Responsibilities

Invoice Processing

• Receive, review, and verify vendor invoices for accuracy and completeness.
• Match invoices with purchase orders (PO) and goods receipt notes (GRN) (3-way matching).
• Process non-PO invoices in accordance with approval workflows.
• Ensure GST/VAT and other tax components are correctly coded.

Vendor Management

• Maintain vendor records and ensure compliance documentation is updated.
• Respond to vendor queries and resolve discrepancies.
• Reconcile vendor statements periodically.

Payments

• Prepare weekly/monthly payment runs (NEFT/RTGS/ACH/wire transfers).
• Ensure payments are processed timely and accurately as per credit terms.
• Record payments and post entries in ERP.

Compliance & Controls

• Ensure adherence to internal controls, company policies, and audit requirements.
• Support internal, statutory, and external audits with documentation.
• Ensure correct tax deduction at source (TDS) and filing.

Reporting

• Prepare AP aging reports and follow up on overdue items.
• Support month-end closing: accruals, provisions, outstanding reports.
• Provide data for cash-flow forecasting.

ERP & Documentation

• Working on ERP systems, IFS knowledge is preferred.
• Maintain proper document filing—digital and physical.

3. Key Skills & Competencies

Technical Skills

• Proficiency in AP processes: invoice processing, vendor reconciliation, payment processing.
• Understanding of accounting principles and tax laws (GST, TDS, VAT).
• Strong Excel skills (VLOOKUP, Pivot tables, data validation).
• Experience with ERP systems.

Soft Skills

• Attention to detail and accuracy.
• Strong communication and vendor-handling capabilities.
• Time management and ability to meet deadlines.

4. Required Qualifications

• B.Com / M.Com / Finance background preferred.
• 5-7 years of experience in Accounts Payable (depending on role).
• Experience in a corporate finance or shared services environment is beneficial.

5. Performance Indicators (KPIs)

• Invoice processing accuracy.
• Turnaround time (TAT) for invoice posting.
• Vendor query resolution time.
• On-time payment performance.
• Audit compliance and zero non-compliance observations.
• AP aging and overdue reduction.