Administrative Assistant

Position: Office Manager/ Assistant (U.S. Operations)

Location: Delaware (Office-based)

Employment Type: Part- Time (Minimum 20 hours/week, Monday–Friday)

Reporting To: VP Finance

About the Role

Client is looking for a highly organized and detail-oriented Office Manager to oversee day-to-day administrative operations at its U.S. office. This role also collaborates with global teams across the university, offering exposure to international operations and cross-functional workstreams.

The ideal candidate is process-driven, comfortable handling sensitive information, and capable of managing multiple administrative workflows efficiently.

Key Responsibilities

Administrative & Office Operations

• Manage incoming mail, including admissions transcripts, HR documents, and general correspondence
• Oversee graduation document processing and related workflows
• Provide voicemail and telephone support as needed
• Support day-to-day office operations and administrative processes
• Assist various teams with administrative requirements

Logistics & Coordination

• Handle employee laptop logistics, including shipping, tracking, and repair coordination
• Manage document attestations (Notary, Apostille, Federal), including scanning, uploading, shipping, and tracking
• Apply notary seals and signatures in compliance with state regulations

Requirements

• Bachelor’s degree (mandatory)
• 3+ years of experience in office management, administration, or HR support
• Strong proficiency in Microsoft Excel (data validation, formulas, reporting)
• Experience handling confidential and sensitive information
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills

Preferred:

• Experience in an academic or university environment (especially admissions)
• Familiarity with CRM systems

Key Competencies

• Tech-savvy with strong computer and office tool proficiency
• High level of self-discipline, especially in remote collaboration environments
• Strong attention to detail and organizational skills
• Critical thinking and problem-solving mindset
• Ability to prioritize and manage multiple tasks effectively
• Independent, proactive, and reliable
• Passion for higher education and global collaboration