Assistant Facilities Manager

Assistant Facilities Manager

Reports to: Facilities Manager

A. Core Purpose

The Assistant Facilities Manager (AFM) serves as the lead for hangar operations. Their role is to ensure the facility and aircraft are mission-ready while maintaining a constant feedback loop with the Facilities Manager to ensure alignment with company standards and safety protocols.

B. Primary Responsibilities

• Operational Execution: Directs the daily movement and servicing of aircraft and the upkeep of the hangar floor.

• Proactive Reporting: Maintains "eyes on" the facility to identify needs before they become issues, conferring with the Facilities Manager on all non-routine actions.

• Safety & Security: Monitors hangar security and utilizes the Safety Management System (SMS) to proactively identify hazards and implement robust safeguards against workplace incidents.

C. Specific Duties

Flights

• Flight Readiness: Directly supervises the “departure or arrival" process, ensuring aircraft are moved, fueled, and stocked according to the daily flight schedule, and the Vaerus Way.

Weather Event Coordination

• WEP Preparation: Monitors local weather forecasts and identifies potential threats to the facility or aircraft.

• Collaborative Execution: In the event of forecasted weather, the AFM will develop a proposed staging and protection plan and confer with the Facilities Manager for approval prior to initiating the Weather Event Plan (WEP).

• Implementation: Once the plan is approved, the AFM oversees the physical movement of aircraft and securing of the facility.

Security & Events

• Access Control: Assists in the oversight of the security of the facility, ensuring all gates and hangars are locked and monitored.

• Event Support: Manages the logistical flow of hangar events, ensuring flight departures and arrivals are handled safely amidst event activities.

D. Communication & Consultation Protocols

To ensure operational continuity, the Assistant Manager is required to confer with and receive direction from the Facilities Manager on the following:

1. Non-Routine Assignments: Prior to beginning any project or task outside of standard daily "Launch and Recovery" duties, the AFM will brief the Facilities Manager on the scope and timeline.

2. Resource Allocation: Conferring on the use of specialized equipment or additional manpower for large-scale hangar projects.

3. Conflict Resolution: Reporting any client service friction or personnel issues immediately to the Facilities Manager for joint resolution.

• Policy Deviations: Any situation requiring a departure from the General Operations Manual must be cleared through the Facilities Manager and processed through the SMS system.