Administrative Coordinator

About Hugel Aesthetics

Hugel Aesthetics is a fast-growing, global aesthetics company building and scaling its U.S. organization. Backed by a successful global business and driven by entrepreneurial energy, we are creating a high-performance culture focused on innovation, collaboration, speed, and customer impact.

We are seeking a polished, highly organized, and proactive Administrative Coordinator to support day-to-day office operations and help create a seamless, professional workplace experience for employees, visitors, and partners.

This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys being the operational hub of the office, and takes pride in delivering exceptional organizational support and hospitality.

Position Summary

The Administrative Coordinator will support office operations and administrative activities across the organization while serving as the first point of contact for employees, guests, and vendors. This role is critical to ensuring the office operates efficiently, professionally, and with a high level of attention to detail.

Reporting to the Head of Internal Operations, this individual will help support workplace experience initiatives, administrative coordination, onboarding logistics, and daily office operations in a collaborative and high-expectation environment.

What You Will Do

Front Office & Workplace Experience

• Serve as the primary point of contact for visitors, guests, and vendors, ensuring a welcoming and professional experience
• Maintain a clean, organized, and high-functioning office environment
• Manage conference room scheduling, meeting readiness, and common area organization
• Support overall workplace experience initiatives and office hospitality

Administrative & Operational Support

• Provide day-to-day administrative support to leadership and internal teams
• Coordinate internal meetings, scheduling, and logistics
• Support expense reporting and administrative documentation
• Assist with travel coordination, calendar management, and operational projects as needed

Office Operations & Coordination

• Coordinate meals, catering, and office-related services with strong attention to detail
• Order and manage office supplies, inventory, and vendor relationships
• Handle incoming and outgoing mail, deliveries, and package coordination
• Support office systems and operational processes to ensure efficiency

Onboarding & Internal Support

• Assist with new hire onboarding logistics, including workspace setup and day-one readiness
• Support employee events, team meetings, and occasional off-site coordination
• Partner cross-functionally with HR, IT, and Operations teams to support employee experience

What We Are Looking For

• 1–3 years of experience in a receptionist, office coordinator, or administrative support role
• Bachelor’s degree in Business Administration or related field preferred
• Strong organizational and multitasking skills with exceptional attention to detail
• Professional, polished demeanor with excellent interpersonal and communication skills
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and Word
• Comfortable operating in a fast-paced, evolving environment
• Proactive, dependable, and solutions-oriented mindset
• Strong sense of ownership and accountability

Why Join Hugel Aesthetics

This is a unique opportunity to join a rapidly growing global aesthetics organization during an exciting phase of U.S. expansion. You will have the opportunity to help shape the employee and workplace experience while working alongside a collaborative, entrepreneurial team.

At Hugel Aesthetics, employees have the opportunity to build, innovate, and make a meaningful impact in a high-growth environment where ideas and initiative are valued.

Compensation

The most likely base pay range for this position is $26.50 to $31.25. Several factors, such as experience, tenure, skills, and particular business needs, will determine an individual’s exact level of compensation. Base salary is only one element of employee compensation at Hugel Aesthetics. The total compensation could include bonuses or sales incentives.