Recruiting Coordinator (Hybrid – Austin, TX)

Job Title: Recruiting Coordinator (Hybrid – Austin, TX)

Location: Austin, TX (Hybrid – 3 days onsite)

Job Description

Advanced Sentry LLC is seeking a highly organized and detail-oriented Recruiting Coordinator to support high-volume hiring operations. This role is critical in delivering a seamless candidate experience while ensuring efficient coordination across hiring teams. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and communicates professionally with both candidates and internal stakeholders.

What You’ll Do

Coordinate phone, video, and onsite interviews with speed and accuracy

Manage complex, high-volume scheduling across multiple teams

Arrange candidate travel logistics and process expense reimbursements

Maintain accurate and up-to-date records in the Applicant Tracking System (ATS)

Serve as a primary point of contact for candidates throughout the interview process

Ensure a high-quality, professional candidate experience at every touchpoint

Support onsite interview logistics and candidate hosting

Provide administrative support to recruiting and corporate teams

Collaborate with cross-functional partners to improve recruiting processes

Requirements

Required Qualifications:

1–3 years of experience in recruiting coordination, scheduling, or HR support

Proven ability to manage high-volume interview scheduling

Strong organizational and time management skills

Excellent written and verbal communication skills

High attention to detail and ability to maintain confidentiality

Experience with G-Suite (Gmail, Calendar, Docs, Sheets)

Preferred Qualifications

Experience with Applicant Tracking Systems (ATS) such as Greenhouse

Experience working in a fast-paced, high-growth environment

Ability to work both independently and collaboratively across teams

Job Type

Contract (Full-Time, 40 hours/week)

Compensation

$25 - $30 per hour (based on experience)

Job Requirements (short Version)

1–3 years recruiting coordination or scheduling experience

Strong calendar management and communication skills

Experience With ATS Systems Preferred

Ability to multitask in fast-paced environments

Proficiency with G-Suite