Lease Administration Analyst

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Professional Lease Admin

What this job involves:

As a Professional Lease Admin at JLL, you'll serve as a critical point of contact in managing the complete lease administration lifecycle for our diverse portfolio of clients. This role places you at the intersection of real estate operations and client service, where you'll manage lease documentation, coordinate critical dates and obligations, and ensure seamless communication between landlords, tenants, and internal stakeholders. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and your meticulous attention to detail and proactive approach will directly contribute to the success of our clients' real estate strategies. Our Lease Administration platform supports a diverse set of client needs from basic management of lease abstractions and critical dates to full financial management of landlord invoices and reconciliation audits. We provide comprehensive knowledge and access to data across the portfolio that enables our clients to make strategic real estate decisions that support and enhance their core business. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you partner with cross-functional teams to deliver exceptional service and maintain the highest standards of accuracy and compliance.

What your day-to-day will look like:

• Review, abstract, and maintain lease documents and related agreements in lease administration systems, ensuring data accuracy and completeness
• Review CAM and other escalations, real estate tax invoices, and annual landlord reconciliation statements to ensure accuracy and lease compliance
• Monitor and track critical lease dates including renewals, terminations, rent escalations, and option deadlines, proactively alerting stakeholders of upcoming obligations
• Process reconciliation payments and conduct rent variance analysis to identify discrepancies and ensure proper financial tracking
• Manage client, vendor, and landlord relationships while resolving rent and other landlord/tenant issues with professionalism and efficiency
• Coordinate lease execution processes, including document preparation, routing for signatures, and maintaining organized lease files and audit trails
• Handle data entry and management of Estoppel Certificates and other lease-related documentation
• Generate regular reports and analytics on lease portfolio performance, critical dates, and financial obligations to support client decision-making
• Support special projects as assigned by supervisor while maintaining compliance with company policies and client-specific requirements

• 3+ years of experience in lease administration, property management, or commercial real estate operations
• Strong financial and analytical skills with ability to analyze complex lease-related financial data
• Advanced reading comprehension skills and expertise in understanding and interpreting complex commercial lease language
• Exceptional attention to detail with proven ability to maintain accuracy while managing multiple priorities in a high-volume work environment
• Excellent written and verbal communication skills with ability to interact professionally with diverse stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) with capability to master company-specific accounting and database programs
• Ability to work independently and within a team to build relationships and interact effectively with business partners.

Bachelor’s degree in accounting, Finance, Law, or related field, or associate’s degree with a minimum of 2 years of work experience in Real Estate Lease Administration, Accounting, Finance, Law, or Property Management.