Inventory Data Administrator

About Sharesource:

We are a social enterprise dedicated to connecting global opportunities with talented individuals. Currently, we serve Australian clients and aim to empower businesses to thrive by accessing the talent they need worldwide. Our mission is to support individuals in achieving success in their careers while fostering a company culture that embodies our values.

https://www.sharesource.com.au/

What are we looking for?

We are seeking an experienced Inventory Data Administrator with a minimum of 3 years of inventory experience. The Inventory Data Administrator will play a crucial role in overseeing and managing the business’s inventory-related activities. This position requires a meticulous approach to data entry and a process-driven mindset.

What are you expected to do?

• Set up, design, and maintain customer, supplier, and product data sets in the Inventory Management System (IMS).
• Responsible for the upload and maintenance of product data (SKUs, BOMs, and Product Configurations, etc.) and ensuring the accuracy of all changes.
• Ensuring data is accurate and current across all organizations, and that staff are observing best practices and data quality standards.
• Running weekly stock reconciliation reports and in determining the root causes of inventory discrepancies and helping implement corrective actions to eliminate repetitive errors.
• Manage freight coordination and logistics booking, leveraging a comprehensive overview of stock movements and lead times to ensure optimal timing.
• Execute the transaction of purchase orders within the system based on procurement directives provided by the Director.
• Identify cost-saving opportunities throughout the inventory and fulfillment lifecycle by analyzing slow-moving stock, pack configurations, and supplier pricing trends.
• Design or alter custom document templates generated from the IMS for purchase, sales, and warehouse processes.
• Oversee system integrations and data flow between e-commerce, inventory and accounting platforms.
• Oversee from start to finish the Purchase and Sales workflow Lifecycle e.g., A/P, A/R, Sales, Inventory, Cost of Goods Sold
• Oversee from start to finish the e-commerce Order Lifecycle e.g., when a customer places an order to when the order is finalized, including returns/exchange scenarios.
• Reconciliation and discrepancy analysis between inventory and accounting platform.
• Troubleshoot data-related issues that may arise

You’ll be a great fit if:

• You have 3 years or more of professional experience in Data Inventory Management (Cin7 Core).
• You are proficient in e-commerce platforms and third-party logistics.
• You have experience using accounting software applications (preferably Xero).
• You are familiar with accounting principles involving the purchase and sales workflow.
• You are knowledgeable in Excel or Google Sheets.
• You possess Microsoft Office and email proficiency skills.

We would be thrilled if:

• You have intermediate analytical skills.
• You demonstrate proactive problem-solving by identifying discrepancies and addressing them before they become larger issues.
• You possess decision-making and solution-finding skills.

It would also be beneficial if:

• You have strong verbal and written English communication skills.
• You take ownership of your responsibilities and their outcomes, whether positive or negative.
• You can work independently with minimal supervision.
• You can work effectively under challenging or high-pressure situations.
• You manage time accurately and efficiently.
• You maintain a high level of attention to detail, regardless of size or complexity.

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

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What to Expect in the Process?

• You’ll go through 2-3 interviews plus a possible assessment with our client partner. This includes an initial chat, technical assessment and a culture-fit interview. Total of 2-3 conversations with our awesome client. The whole process usually takes 3-4 weeks, but we’ll let you know if things need to move quicker.
• Our best advice? Be yourself and enjoy the conversations. We’ll keep you updated every step of the way, and you’re always welcome to reach out for updates anytime.
• If all goes well, we’ll complete reference checks and requirements quickly—so we can get that job offer to you without delay.

We would be grateful if you have these already:

• Fit to Work/Health Card (Basic 5 employment medical tests)
• NBI Clearance
• Social IDs - PHIC, SSS, HDMF, TIN
• Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.