Accounts Administrator

Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences. They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system. Job/Role

Responsibilities

Invoice Processing & Data Entry - Monitor company inboxes for incoming supplier invoices. - Download, review, and accurately code invoices. - Enter invoices into construction/accounting systems. - Allocate invoices to correct jobs, cost codes, and project stages. - Match invoices to purchase orders where required. Reconciliation & Reporting - Reconcile supplier statements against processed invoices. - Identify missing invoices or discrepancies. - Follow up suppliers via email for outstanding documents. Records & System Maintenance - Maintain organised digital records of invoices and statements. - Ensure all entries are processed within 24–48 hours. - Assist with backlog processing and general accounts data entry. - Keep the accounts system clean, accurate, and up to date. Requirements - Experience in bookkeeping, accounts payable, or high-volume data entry roles. - Strong attention to detail and accuracy (critical). - Ability to follow structured processes and systems. - Experience handling high volumes of invoices. - Experience reconciling supplier statements. - Familiarity with construction cost coding (preferred but not essential). - Proficiency in: - Xero or similar accounting software - Microsoft Excel / Google Sheets - Email management tools (Outlook/Gmail) Benefits - ​Permanent work-from-home set-up - Dayshift (Australian business hours) - Full-time job - HMO - Annual leave - 13th-month pay - With Government Mandated

Benefits