Sales Coordinator

Meta Power Solutions is a dynamic and growing organization committed to delivering innovative power and energy solutions to our clients. We pride ourselves on a collaborative work environment, operational excellence, and a customer-first approach. We are seeking a highly organized, detail-oriented, and motivated Administrative Assistant / Sales Coordinator to join our team and support our sales and administrative operations.

Position Summary

The Administrative Assistant / Sales Coordinator plays a critical dual role within Meta Power Solutions, providing essential administrative support while actively coordinating sales activities to drive business growth. This individual serves as a key point of contact between the sales team, clients, vendors, and internal departments. The ideal candidate is a proactive problem-solver with excellent communication skills, strong organizational abilities, and a passion for delivering outstanding service.

Key Responsibilities

Administrative Support

Manage and maintain executive and sales team calendars, scheduling meetings, appointments, and travel arrangements

Prepare, proofread, and distribute internal and external correspondence, reports, and presentations

Coordinate and prepare materials for meetings, conferences, and company events

Assist with onboarding of new team members as needed

Sales Coordination

Maintain and update the Customer Relationship Management (CRM) system with accurate and current customer data, sales activities, and pipeline information

Monitor and report on sales metrics, KPIs, and pipeline activity to management

Prepare regular sales reports, forecasts, and performance summaries for leadership review

Project & Operations Support

Support operational efficiency by identifying and recommending process improvements

Qualifications & Requirements

Education

• Associate's or Bachelor's degree in Business Administration, Marketing, Communications, or a related field preferred
• Equivalent combination of education and experience will be considered

Experience

• Minimum 2–4 years of experience in an administrative, sales support, or coordination role
• Experience in the energy, power, electrical, or technical industry is a plus
• Prior experience with CRM platforms (Salesforce) preferred
• Skills & Competencies
• Exceptional organizational and multitasking abilities with strong attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Strong interpersonal skills with a professional and customer-focused demeanor
• Ability to work independently as well as collaboratively within a team
• Strong analytical and problem-solving skills
• Discretion and professionalism in handling confidential information
• Basic understanding of sales processes and customer relationship management
• Familiarity with project management tools (Asana) is a plus

Physical Requirements

Primarily a sedentary, office-based role

Ability to sit for extended periods and work at a computer workstation

Occasional lifting of office materials up to 25 lbs

May require occasional travel for meetings, trade shows, or client visits

Core Values We Look For

• Integrity – Honest and transparent in all interactions
• Accountability – Ownership of responsibilities and outcomes
• Teamwork – Collaborative and supportive of colleagues
• Excellence – Commitment to quality in all work performed
• Innovation – Willingness to suggest and embrace new ideas

Benefits:

• Competitive salary commensurate with experience
• Comprehensive health insurance coverage
• Paid time off and holidays
• Opportunities for professional development and growth
• Collaborative and supportive work environment

If you are a motivated individual with a passion for providing exceptional administrative support, we invite you to apply for the position of Administrative Assistant/Receptionist at Meta Power Solutions. Join our team and be a part of our commitment to excellence and innovation. Apply today!

Meta Power Solutions is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a work environment that is inclusive and free of bias, where all individuals are treated with respect and dignity. Employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.