Office Manager

About FINNOVASIA Finoverse (formerly FINNOVASIA) https://www.finoverse.com/ Finoverse, formerly known as Finnovasia, is one of Asia's largest fintech communities, bridging the gap between traditional finance (tradfi) and the emerging world of fintech, Web3 and AI. Finoverse provides world-class experiential events featuring leaders from across the industry. We bring together on one platform all the players from across the FinTech ecosystem - from regulators to entrepreneurs, big banks to start-ups, and technology to traditional finance. Through our 60+ curated global conferences and events like Hong Kong FinTech Week and Kuala Lumpur FinTech Event, we connect over 70,000 senior-level fintech professionals from 85+ countries. We've also successfully hosted the Finoverse Arabia tour, bringing together APAC and MENA's Finance and Web3 experts to foster collaboration and connections between Dubai, Hong Kong, and Asia. We also organized the highly impactful Radical Finance Asia Conference, exploring the digital trends of the Web3 ecosystem and their impact on traditional finance. This event provided valuable insights into tradFi, virtual assets, Web3, and AI. Making a Positive Impact is in Our DNA We innovate in what we do and who we are as individuals. Finoverse empowers and unites those who share the same core values as us to make positive contributions and instill transformative changes in our network and community. Assistant Office Manager at FINOVERSE Fantastic opportunity to create and organize unconventional leading Global FinTech events. As the Assistant Office Manager at FINNOVASIA, you will be provided an opportunity to gain bookkeeping and operational experience to a soonicorn company. Applicants must present a professional demeanor, pay attention to detail, and possess the ability and initiative to work independently. Your role at FINOVERSE Shadow the Operation Manager as she performs her duties. Oversee and manage daily office administration tasks in Hong Kong office support overseas office when required. Assist with research, filing, data entry, and maintaining accurate and complete records. Responsible in ordering of supplies, pantries snacks, onboarding equipment, internal event decorations, seating plans, office expansion or relocation to ensure efficient use of office resources. Handle expense/ invoices processing in a timely manner for administration department. Support logistics and administrative support for incoming visitors, greet visitors, answering telephone calls and perform general reception duties including coordinating deliveries and courier services. Coordinate travel arrangements and visa applications for deliveries and courier services. Work with bookkeeping software for reconciliation and invoicing tasks. Handle sensitive or confidential information with honesty and integrity. Handle Ad-hoc task when required